Law Offices of Adam Dayan, PLLC Hiring for Executive Assistant at Remote Full Time

This is an Executive Assistant opportunity for a self-motivated professional who exhibits honesty, integrity, and humility, and has a passion for providing front-line support to busy business owners so their firms can run smoothly. We are a fast-growing, boutique special education law firm that has built an excellent reputation for taking care of our clients while delivering highly complex solutions and outstanding results.

You must excel at anticipating and understanding the issues at hand and working diligently and efficiently to resolve them. You need to be able to communicate effectively in order to understand what the owner needs and what the team needs of the owner and to serve as a liaison in both directions. You must be flexible in nature so that you can change direction easily as priorities shift. You need to care about playing an integral role in creating memorable client experiences and helping the owner of the firm grow the business. If you are someone who gives 100% effort every day, and someone who would like to grow and be part of a dynamic Manhattan-based law office, let’s speak further.

We are looking for our next star team member to exponentially increase our firm’s impact on special needs families. We will do everything we can to make sure you have the best chance to do just that. We are open to a remote work schedule.

If you are the one, and you are looking for a firm that will value your consistent effort and results, apply today

Compensation:

$40,000 – $60,000, commensurate with experience

Responsibilities:

• Schedule and ensure Owner’s calendar is up-to-date and organized
• Manage Owner’s email inbox and escalate to Owner’s attention matters needing response
• Approach tasks with a sense of urgency and strategic thinking to determine next steps
• Understand the important role of being delegated to and being able to delegate to others to complete meaningful, time-sensitive work
• Proactively assist Owner with scheduling marketing events (luncheons with networking partners, client appreciation events, building new marketing/networking relationships)
• Assist the Owner with building and updating the marketing plan
• Assist the Owner with back-end marketing including reaching out to and following up with referral sources
• Assist the Owner with the creation of marketing media materials
• Maintain referral database and send information to referral sources as directed
• Put together Excel/Google spreadsheets
• Coordinate travel plans (flights, hotels, car bookings, scheduling, etc.)
• Handle logistics for galas, social events, podcast episodes, video crews, etc.
• Listen to webinars/recordings and prepare free resources
• Update the Firm’s databases, reports, or spreadsheets, as needed
• Assist with documenting policies and procedures for your areas of responsibility

Qualifications:

• High school diploma required
• 1-2 years experience as an executive or administrative assistant in an office setting
• Comfortable with a computer and common office applications (Word, Outlook email & calendar, Google, Dropbox, etc.).
• Team-focused, organized, self-starter with an orientation towards service, detail, problem-solving, and deadlines
• Exceptional interpersonal, presentation, and communication skills

About Company

Our team is passionate about helping children with special needs, about collaborating with team members to fulfill a mission that is bigger than ourselves, about achieving professional and personal growth, and about building our law firm so that we can reach as many families as possible. Our team members care about getting to know each other, learning about each other’s interests, celebrating happy occasions, growing together professionally and personally, and helping each other feel supported through difficult times. We care deeply about what our clients are going through and we go overboard to keep clients informed.