Liberty Tree Academy Hiring for Executive Administrative Assistant Job at Peyton, CO Full Time

Job Description
Executive Assistant to the Principal

PURPOSE: This job was established for the purpose/s of assisting the Principal in the daily operation of the school as well as the planning, implementing, directing and maintaining of school programs by providing a wide variety of complex and confidential administrative and secretarial support; analyzing requests and providing recommendations for action; communicating information on behalf of the school and the governing board to its staff, other schools and public agencies.

Reports to: Principal or senior school leader

Essential Functions

• Attends Board meetings, public hearings and work sessions for the purpose of providing information, recording minutes, coordinating materials distribution and/or supporting the needs of attendees.
• Compiles data from a wide variety of diversified sources (e.g. staff members, Board Members,

Community Organizations, government agencies, etc.) for the purpose of preparing reports, making recommendations and/or preparing information.

• Coordinates a wide variety of projects, activities and/or events for the Principal and Board (e.g. meetings, receptions, luncheons, workshops, travel/accommodations, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of complex manual and electronic documents, files and records (e.g. contacts, time sheets, legislative information, databases, etc.) for the purpose of providing up- to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of the Principal (e.g. Board procedures, public relations issues, meeting arrangements, account balances, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
• Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the Principal’s office.
• Prepares a wide variety of complex written materials (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Processes a wide variety of complex documents and materials (e.g. work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures supplies and equipment for the purpose of maintaining availability of required items.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances. Researches a variety of topics (e.g. current practices, policies, education codes, board agenda items, parental complaints, legal updates, etc.) for the purpose

LTA Job Description – Executive Administrative assistant 1

of providing information and/or recommendations and/or addressing a variety of administrative requirements.

• Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for the Principal, other administrators and/or board members.
• Supports Principal and Governing Board for the purpose of providing assistance with their functions and responsibilities.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects; preparing and maintaining accurate records; and utilizing delegated authority.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: school operations and philosophy; concepts of grammar and punctuation; and business telephone etiquette.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working with constant interruptions; and working with detailed information/data.

Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; providing information and/or advising others; and monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job’s functions. There is a continual opportunity to impact the organization’s services.

Working Environment
The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity.

LTA Job Description – Executive Administrative assistant 2

Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience with increasing levels of responsibility is required.
Education Targeted job related education that meets organization’s prerequisite requirements.
Equivalency None Specified

Required Testing Certificates & Licenses
Pre-employment Proficiency Valid Driver’s License

Continuing Educ. / Training Clearances
As needed Background check

FSLA Status
Non-exempt

Conditions of Employment:

1. All offers of employment are conditional and based on a successful background and reference check.

2. LTA may choose to contact work references other than those specified on your application.

3. The position may require work outside of regular office hours.

4. The position will be at-will.

5. As required by the Immigration Reform and Control Act, the selected applicant must verify, within
72 hours of employment, their legal right to be employed in the United States.

Required Physical Activities:
1. Driving – Frequent

2. Crawling or Kneeling – Seldom

3. Bending – Occasional

4. Walking on uneven surfaces – occasional

5. Working Alone – Frequent

6. Work with Others – Frequent, primarily through video conferences, Microsoft Teams chats, and phone calls

7. Lifting, Lowering, and Moving Items Over 50 lbs: Seldom

8. Lifting, Lowering, and Moving Between 25 and 50 lbs: Occasional

9. Lifting, Lowering, and Moving Between 0 and 25 lbs: Frequent

10. Visual Acuity, Near: Frequent

11. Visual Acuity, Far: Frequent

12. Hearing: Frequent

13. Speech: Frequent

14. Hand/Eye Coordination: Frequent

15. Computer and Mouse Use: Frequent
16. Phone Use: Frequent
17. Printer, Scanner, and Other Office Machinery Use: Frequent

LTA Job Description – Executive Administrative assistant 3

Salary range is $34,000 to $37,000 with a comprehensive benefits package with health, dental, and vision insurance. To Apply: Please visit www.ltaeagles.org to learn more about the school.

Liberty Tree Academy is inclusive of people regardless of their race, ethnicity, national origin, gender, sexual orientation, socio-economic status, marital status, age, physical abilities, political affiliation, religious beliefs or any other non-merit fact, so that all employees feel included, equally valued and supported.

LTA Job Description – Executive Administrative assistant 4

Job Type: Full-time

Pay: $34,000.00 – $37,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Peyton, CO 80831: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 2 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location