LifeWorks Looking for Office Assistant at Toronto, ON Full Time

At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives. The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting impact on the health, financial security and productivity of 24,000 workplaces.

The Office Support Assistant provides support to an executive / Senior Leader, or executives / a leadership team, in a manner that enables the leader(s) being supported to efficiently and effectively manage any matters that require attention.

Office Assistant’s main duties are as follows:
preparing documents for scanning.

scanning of the documents.

checking the quality of the scanned documents.

shredding the scanned documents.

Duties and Responsibilities

Document Prepping: Prepare documents for scanning by removing staples, paperclips, sticky notes and straighten bends or creases in the documents.

Document Scanning: Scan each document in the files, including double-sided pages and save in a digital format within the network file system.

Quality Control: Checks the quality of scanned documents to ensure the documents are scanned, accurately, and a clear quality image is captured.

Scanned Document Storage: Ensures each scanned file is properly named and saved to the correct client file network drives.

File Retention: After scanning, keep all original paper documents as per instructions from Supervisor. Example: client beneficiary forms

File Destruction: Shred all file documents that are not required to be kept in paper format as per the retention policy.

Education, Experience, and Skills

Minimum of 1 year of work experience.

Post-secondary education an asset.

Strong communication (verbal and written) skills.

Excellent interpersonal skills with a professional demeanor.

High attention to detail and accuracy.

Strong administrative and organizational skills with ability to multi-task and meet tight deadlines.

Proven ability to work in a team environment and/or independently with minimal supervision.

Good computer skills with basic level proficiency with Outlook, MS Word, and Excel.

Highly motivated and flexible.

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Where permitted by law, LifeWorks employees must be fully immunized to access a LifeWorks office or customer premises.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to [email protected]

Fulfilling work that matters

LifeWorks is in the business of helping organizations help their people and in the process, we strive to elevate ours. We’re always looking for talented professionals and strategic leaders looking to make a difference in the lives of the people we serve. We appreciate the interest of every applicant; however, we contact only those selected for an interview.

At LifeWorks, we are committed to putting our people first. Our priority is to optimize the health and productivity of our people. In light of COVID-19, our company continues to monitor the global situation and following local guidance in each of our communities to ensure the health and wellbeing of our employees. Safety is our highest priority, and while the goal is to ultimately return to the office, we are currently working remotely and are connecting with candidates through virtual interviews, recruitment events, and information sessions. We are excited to connect with you virtually, and look forward to receiving your application.