Lipman Family Farms Hiring for Executive Assistant Job at Remote Full Time

Summary:

Performs a variety of support functions, many requiring discretion and exposure to confidential information, to relieve the CEO and other Executives of administrative responsibilities and minor day-to-day business detail.

Essential Duties and Responsibilities:

• Arrange travel schedule and reservations for CEO and other executives (CFO, COO)
• Manage/submit expenses for CEO
• Schedule appointments for CEO and other executives (CFO, COO)
• Required to proofread documents for appropriate language and format
• Book travel and temp housing for individuals throughout the enterprise
• Book various events such as board meetings and other off-site events
• Be the main administrator for Concur (company’s expense reporting tool) for executives
• Perform a variety of clerical tasks including typing, scanning, filing, and copying to assist and support manager
• Compose and type routine correspondence and email
• Prepare family company Newsletter
• Enter time cards and distribute time card reports for the Admin Team
• Read and route incoming mail.
• Locate and attach appropriate file to correspondence to be answered by manager
• Handle initiation and renewal of company bonds and licenses
• Board of Directors and committee coordination
• Schedule appointments and monitor calendars for CEO and other officers
• Coordinate customer visits involving CEO and/or other executives
• Assist the Shared Services teams with AR and AP tasks during “periodic down time” of main responsibilities
• Other projects and duties as assigned

Supervisory Responsibilities: None

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Excellent organization skills and the ability to multi-task is the key for this position. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• College degree (preferred) or two to three years’ related experience and/or training; or equivalent combination of education and experience.
• Scheduling meetings, flight/rental/lodging reservations, etc
• Microsoft Office Suite proficiency
• Drafting newsletters and other correspondence

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)
• Microsoft Word: 1 year (Required)
• executive assistant: 1 year (Required)

Work Location: Remote