LRO Staffing Hiring for Executive Assistant Job at Ottawa Full Time

Reporting to the VP & CEO, the Executive Assistant will provide diligent support and perform a variety of administrative tasks, often of a confidential nature.

Duties include but are not limited to:

• Coordinate travel arrangements, for both business and personal purposes, for the Vice President and CEO
• Prepare correspondence, drafts, documents, spreadsheets and presentations for meetings
• Coordinate executive meetings with outside stakeholders and vendors
• Assist with preparing, implementing and maintaining company policies and procedures
• Organize and maintain files
• Calendar management
• Reconciliation of all expenses incurred by the Executive Team
• Running errands for the Executive Team as needed
• Additional job related duties may be required

About You

The successful candidate will have the following:

• Previous experience providing Executive level support, in a similar role, is required
• Post-secondary education in an associated field
• Demonstrated proficiency in all aspects of MS Office; with advanced knowledge of Outlook, PowerPoint and Excel
• Exceptional prioritizing and organizational skills within a fast-paced environment
• High level of accuracy and attention to detail
• Excellent customer service orientation, sensitive to client issues and understanding of importance of diplomacy and confidentiality
• Demonstrated ability to interact professionally with people at various levels of an organization
• Excellent verbal and written communication skills
• Ability to multi-task in a deadline driven environment
• Initiative, strong judgment and problem-solving abilities
• Willingness to work overtime on evenings or weekends is required (generally evening or weekend hours are short in duration)
• Valid driver’s license and own transportation required. A corporate vehicle can be used from time to time.

About the Job

This role is a full-time, permanent position offering a salary between $60,000 to $75,000 on an annual basis, along with an excellent benefits package.