Mack & Associates Hiring for Personal Assistant Job at Lake Forest, IL Full Time

A prominent Family Office located in Lake Forest, IL is seeking a Personal Assistant to provide professional and personal support to the CEO. The Personal Assistant position is a unique opportunity to help support the CEO with all aspects of the business and to be able to learn/grow along the way. This take charge individual will organize all aspects of work/life including coordination of business ventures (preparation), calendar management, travel coordination (domestic and international on private aircraft) and special events coordination. The ideal candidate would have the flexibility to travel with the CEO with domestic travel several times a month (although this is not a requirement of the position). The ideal candidate will have a sharp strategic mind, willingness to do what it takes with a positive attitude and strong work ethic who thrives in a fast-paced environment. The salary range for this role is $90-150k commensurate with experience. Special note: This position allows for some hybrid work from home opportunities.

Responsibilities of the Personal Assistant:

• Manage complex calendars, schedule meetings, and maintain itineraries
• Coordinate extensive travel arrangements, both domestic and international
• Assist in development of meeting materials, presentations, and speeches for executives
• Prepare, reconcile, and submit expense reports and invoices
• Draft, proof, and handle all correspondence
• Field and direct all calls to appropriate parties with discretion and efficiency
• All other tasks and projects as needed

Requirements of the Personal Assistant:

• Bachelor’s degree required
• 6-8 years of related administrative experience
• Advanced proficiency in Microsoft Office
• Superior written communication skills
• Excellent interpersonal and customer service skills
• Strong ability to work effectively and efficiently under pressure and adjust to changing situations
• Team player who is willing to grow and take on new challenges with a positive attitude

P-34

Job Type: Full-time

Pay: $95,000.00 – $150,000.00 per year

Schedule:

• 8 hour shift

Work Location: One location