Main St Group Inc Hiring for Executive Assistant Job at Woodstock Full Time

Our Company

Differentiate your brand with a talented group of retail promotion and packaging experts from Main St. Group. We are retail market specialists well known for powerful in-store marketing programs that move our client’s product off the shelf and into the consumers shopping cart.

We deliver impactful brand stories through design, displays, promotional, print, packaging, and fulfillment. We create in-store marketing pieces for our clients in the Wine & Spirits, Food & Beverage, and Health & Beauty industries.

Our team has a passion for the success of our client’s brand. It’s in our DNA.

Our Why

We make it easy to bring your ideas to life!

Our Vision

To inspire brand stories, because we believe everyone has a story worth telling.

Our Mission

Our mission is to be the easiest & most impactful point-of-salepartner for brands to work with. Our team of retail marketing specialists help CPG brands stand out through well-designed point-of-sale tools.

Our Values

• We believe Integrityis fundamental to success
• We are driven by Creativity
• We embrace Agility by evolving with our clients and the market
• We thrive on Collaboration

Position Summary

We’re looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

We want our next team member to be versatile, collaborative and results-oriented, along with demonstrating the desire to learn and grow. Communication is a big part of the job, so you must feel confident enough to contribute to the entire process. This position will provide opportunities to hone your skills. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Are you dedicated, enjoy working with a team, and meticulous in detail? Then we would love to hear from you!

Primary Responsibilities

The specific details of the Executive Assistant’s role will vary slightly but common responsibilities will include:

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Provides administrative support to ensure efficient operation of office
• Carries out administrative duties such as typing, copying, scanning etc.
• Manage executives’ calendars and set up meetings
• Answers phone calls and supports visitors
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Keep up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Exhibits polite and professional communication via phone, e-mail, and mail
• Any other project deemed appropriate by the Director

Interpersonal/Leadership Skills

• Must have a good knowledge of good business practices and principles
• Completion of post-secondary education
• PA diploma or certification is a plus
• Minimum 3 years’ experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Strong analytical, interpretive and problem-solving skills
• Ability to perform duties accurately with a level of precision while maintaining a steady workflow
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

COVID-19 considerations:
Proof that you have received at least two doses of a COVID-19 vaccine approved by Health Canada

Ability to commute/relocate:

• Woodstock, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Executive Assistant: 3 years (preferred)

Work Location: One location