Maine Jewish Museum Hiring for Administrative Assistant/Social Media Manager Job at Portland, ME Full Time

Administrative Assistant/Social Media Manager (15 hrs. per week)

The Maine Jewish Museum is seeking a Part-Time Administrative Assistant/Social
Media Manager to provide general and administrative support for day-to-day operations and special initiatives and projects, amplify the museum’s social media impact (particularly with photography, videography, and design), assist with website maintenance and updating, and help ensure the museum’s organizational goals are met.

The ideal applicant is a positive, can-do person who is enthusiastic about our mission, takes initiative, and is willing to roll up their sleeves and do what it takes to get the job done. Experience with a broad array of office software (email tools, GoogleDocs, Constant Contact/Mailchimp, Excel), excellent photography/videography skills, and expertise creating engaging social media posts across a variety of platforms is a must; knowledge of graphic design software (e.g., Canva, InDesign) and fundraising database tools (e.g., GoDaddy, Nation Builder) and a background in art is a plus. We’re looking for a “people person” and team player who will report to the Executive Director and also work with our Bookkeeper, Art Curators, Board President, Hall of Fame Committee, Program Committee, and outside consultants and welcome visitors to the museum – the ability to multitask while staying calm under pressure and retaining a sense of humor is key.

This is a unique opportunity for the right person to work in a warm, supportive, collegial, and collaborative environment at a growing and thriving mission-driven nonprofit and be surrounded by art and artists every day! Flexible schedule with the ability to work from home some days if desired.

Responsibilities

• Serve as the point person for office duties such as: ordering office supplies, coordinating invoices and bills for timely payment in coordination with Bookkeeper, managing mail, handling bank deposits, maintaining the art log, researching pricing/coordinating with various vendors on discrete projects

• Welcome and provide relevant information to museum visitors
• Assist with maintaining and updating website
• Coordinate with Executive Director and Program Committee Chair to design a social media calendar, take photographs/videos for social media and upload them to a social media spreadsheet, and create/publish engaging social media posts on various platforms (Facebook, Instagram, LinkedIn, Twitter, TikTok)
• Coordinate with Executive Director to layout and design two monthly newsletters

• Coordinate with Curators to create and publish communication pieces (emails, newsletters, social media posts, etc.) for art and photography exhibits
• Coordinate with Program Committee to help organize and publicize upcoming programs
• Coordinate with Hall of Fame Planning Committee to help plan, organize, and execute annual HOF induction event, including attendee tracking and correspondence and communications with advertisers and sponsors
• Coordinate with Hall of Fame Nominating Committee to keep nomination database up to date and complete bios as needed
• Coordinate with President of Board and/or Executive Director to prepare and send out thank you notifications, fundraising PR, and other correspondence
• Assist with programming and special events planning, organization, and execution

• Manage building cleaning and maintenance
• Maintain office conditions and arrange necessary repairs when needed

Skills

• Proficiency in MS Office, Gmail, Outlook, GoogleDocs, Constant Contact, Mailchimp and Excel (experience with graphic design software like Canva andInDesign and fundraising database tools like GoDaddy and Nation Builder is a plus)
• Photography/videography skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proven time management skills and ability to multi-task and prioritize
• Attention to detail and problem-solving skills
• Ability to thrive in a fast-paced environment and proactively troubleshoot when necessary
• Comfort with technology
• Grace and humor under pressure
• Patience and persistence
• Positive, can-do attitude
• Creativity and an eye for improving standard operating procedures
• Enjoyment interacting with diverse people and personalities
• Willingness to accept and embrace feedback
• Art background a plus

Job Type: Part-time

Pay: $18.00 per hour

Benefits:

• Flexible schedule

COVID-19 considerations:
The Maine Jewish Museum follows CDC and City of Portland COVID guidelines and mandates.

Ability to commute/relocate:

• Portland, ME 04101: Reliably commute or planning to relocate before starting work (Required)

Experience:

• administrative and/or social media: 1 year (Preferred)

Work Location: One location