Maximus Hiring for Leave and Accommodation Admin Job at Remote Full Time

Maximus is currently seeking a Accommodations & Leaves Team (MALT) Administrator. The role provides administrative support regarding all aspects of the accommodations and leave program. As a member of MALT, this role is responsible for the successful day-to-day support, execution of the Leave of Absence and Job Accommodation process and other tasks as delegated by the Senior Manager.

Primary Responsibilities:

• Process incoming and outgoing faxes (upload received faxes to the appropriate leave or accommodation request)
• Review and return calls related to voicemails
• Complete the Accommodation and Leave Return to Work task not related to extension of leave requests
• Review and complete Accommodation and Leave Acknowledgments. Acknowledge accommodation and leave add documents
• Prepare weekly internal reports
• Perform accurately all data entry functions
• Arrange meetings as required; attend meetings and take minutes
• Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality
• Assist in on boarding process of new hires
• Maintain records management, filing, retention, and/or labeling
• Type/generate letters and other documents, as necessary
• Maintain confidentiality and security of all relevant information
• Assist supervisor and leadership team with special projects and tasks on an as needed basis, including management of inventory and supply orders. Serve as a back up to support reception, as needed
• Assist internal and external customers in problem resolution, as needed
• Provide excellent customer service
• Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally
• Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submit tickets for resolution of inaccuracies, as required
• Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale

Minimum Requirements:

• High School diploma or equivalent with 2 – 4 years of experience in Human Resources, including experience with various leave programs and ADA job accommodations
• Pays strong attention to detail
• Excellent customer service skills
• Strong oral and written communication skills required
• Strong analytical and organizational skills required
• Proficiency in Word, Excel and Access required
• Independent problem-solving skills

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Remote