McElhanney Ltd Hiring for Administrative Assistant Job at Canmore Full Time

The Opportunity:
McElhanney Ltd. has an exciting opportunity for an individual who enjoys a fast-paced and challenging office setting to join our Canmore office as a part time Administrative Assistant. As a seasoned professional you have a keen eye for detail and are able to anticipate the needs of the office and team to run a successful operation. As the first point of contact at the branch you have an approachable demeanor and are comfortable managing competing priorities with ease.

What You’ll Be Doing:

• Provide branch reception services such as, answering phone, greeting clients, handing incoming and outgoing mail and couriers
• Assist Project Managers with project set up and project-related administrative/clerical tasks, including project invoicing and accounts receivable tracking
• Provide administrative support to our Health Safety and Environment program, including tracking and scheduling training, corrective action follow-ups and monthly reporting
• Provide administrative support to our Quality Management program, including supporting spot audits, corrective action follow-ups and monthly reporting
• Coordinate meetings and staff travel arrangements
• Assist with production and assembly of proposals, reports, and client documents. Assist with composing letters, memoranda, and e-mail correspondence as necessary
• Perform clerical tasks such as filing, photocopying, scanning, archiving, and disposal of branch documents
• Manage inventory of office supplies and coordinate supply orders
• Coordinate internal and external events
• Execute a range of other duties as required.

What You’ll Bring:

• – 2 – 3 years’ prior office experience in a reception and administrative support role; formal training in an administration program is considered an asset.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.).
• Experience with technical writing, and or experience with the professional consulting industry is strongly preferred.
• Excellent attention to detail, good multi-tasking and proofreading abilities, punctual and the ability to work independently in a busy environment.
• Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.

What Can We Offer You?:

• Great benefits, including extended health and dental coverage, healthcare spending account, and RRSP matching
• Employee and Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone
• A family-like culture that is characterized by respect and inclusion for all
• Continuous support for your professional development and growth
• Consideration will be given to applicants wishing to work remotely

Based in Western Canada for over 100 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,100 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

McElhanney is committed to fostering a culture of diversity, equity, and inclusion which celebrates the successes that comes from a team diverse in expertise, experiences, and perspectives. We encourage and are pleased to consider all qualified candidates, welcoming all ethnicities, religions, colour, sex, sexual orientation, gender identity, aboriginal status, age, disability, or persons who may require an accommodation, to apply.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning

The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.