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Canada
McKinsey & Company Looking for Executive Assistant at Toronto, ON Full Time
Who You’ll Work With
You will be based in our Toronto office as part of our Canadian executive assistant team, comprising of 4 offices across Canada – Calgary, Montreal, Toronto and Vancouver. You will support 1-2 partners or associate partners in our Toronto office and report to the manager of executive assistants for Canada.
What You’ll Do
You will work with your assigned consultants and managers to organize and leverage their time effectively, manage their complex schedules and coordinate their travel logistics.
In this role, you will assume responsibility for planning, organizing and executing major projects (e.g., calls and meetings entailing coordination of schedules of senior leadership participants). You will also be responsible for planning client and internal meetings, conference calls, conferences/events and lunches/dinners. You will collaborate with clients, client administrative contacts and with department members in creating smooth workflow including soliciting assistance from others as needed and helping others, as appropriate, and maintaining follow-through. You will have flexibility to ensure appropriate, timely actions and that deadlines are met. You will also act as liaison for assigned individuals to ensure that various departments provide requested support in an efficient, timely manner.
You will organize and maintain calendar(s) for assigned partner and/or associate partner. You will manage all communications including responding to correspondence that does not require personal attention of client service professionals. You will also handle all telephone calls in a professional and efficient manner, develop strong ongoing rapport with assistants supporting client executives. You will produce accurate, properly formatted documents and reports, frequently under tight time constraints.
You will provide a range of administrative support (e.g., travel scheduling, file organization, expense report submission, accounting administration) to effectively provide leverage to client service professionals. When needed, you will support the planning and execution of major projects, conferences and other off-site meetings. You will work collaboratively with other executive assistants to ensure backup coverage.
Qualifications
Excellent administrative and organizational skills; detail-oriented and ability to prioritize and multi-task
Demonstrated ownership through responsibility and accountability for end products
Highly professional telephone presence and strong customer service mindset and style
Strong email and calendaring skills; Outlook proficiency preferred
Proficiency in PowerPoint, Word and Excel
Ability to anticipate and meet the needs of colleagues supported
Ability to work expertly and effectively in a dynamic, deadline-driven environment
Inventive in problem solving and high tolerance for ambiguity
Excellent professional standards, discernment and discretion when taking care of sensitive information
Ability to establish relationships with both local colleagues and those working in other offices
Excellent communication skills, both verbal and written
Bilingual (English + French) is an asset
You will be based in our Toronto office as part of our Canadian executive assistant team, comprising of 4 offices across Canada – Calgary, Montreal, Toronto and Vancouver. You will support 1-2 partners or associate partners in our Toronto office and report to the manager of executive assistants for Canada.
What You’ll Do
You will work with your assigned consultants and managers to organize and leverage their time effectively, manage their complex schedules and coordinate their travel logistics.
In this role, you will assume responsibility for planning, organizing and executing major projects (e.g., calls and meetings entailing coordination of schedules of senior leadership participants). You will also be responsible for planning client and internal meetings, conference calls, conferences/events and lunches/dinners. You will collaborate with clients, client administrative contacts and with department members in creating smooth workflow including soliciting assistance from others as needed and helping others, as appropriate, and maintaining follow-through. You will have flexibility to ensure appropriate, timely actions and that deadlines are met. You will also act as liaison for assigned individuals to ensure that various departments provide requested support in an efficient, timely manner.
You will organize and maintain calendar(s) for assigned partner and/or associate partner. You will manage all communications including responding to correspondence that does not require personal attention of client service professionals. You will also handle all telephone calls in a professional and efficient manner, develop strong ongoing rapport with assistants supporting client executives. You will produce accurate, properly formatted documents and reports, frequently under tight time constraints.
You will provide a range of administrative support (e.g., travel scheduling, file organization, expense report submission, accounting administration) to effectively provide leverage to client service professionals. When needed, you will support the planning and execution of major projects, conferences and other off-site meetings. You will work collaboratively with other executive assistants to ensure backup coverage.
Qualifications
Excellent administrative and organizational skills; detail-oriented and ability to prioritize and multi-task
Demonstrated ownership through responsibility and accountability for end products
Highly professional telephone presence and strong customer service mindset and style
Strong email and calendaring skills; Outlook proficiency preferred
Proficiency in PowerPoint, Word and Excel
Ability to anticipate and meet the needs of colleagues supported
Ability to work expertly and effectively in a dynamic, deadline-driven environment
Inventive in problem solving and high tolerance for ambiguity
Excellent professional standards, discernment and discretion when taking care of sensitive information
Ability to establish relationships with both local colleagues and those working in other offices
Excellent communication skills, both verbal and written
Bilingual (English + French) is an asset
COVID-19 vaccination mandate:
Employment with McKinsey & Company, Inc. in the United States and Canada is conditioned on proof of full vaccination against the COVID-19 virus (with a WHO-approved or Health Canada-approved COVID-19 vaccine, as applicable) or approval of an exemption due to a qualifying medical condition or sincerely held religious belief prior to start date.
