Michif Child and Family Services Looking for Administrative Assistant at Dauphin, MB Full Time

Invites applications for an

ADMINISTRATIVE ASSISTANT

Full Time, Permanent Position

Classification: AY3, $21.82 – $24.94 per hour

Hours of Work: 7.25 hours per day or 36.25 hours per week

Competition Number: 2022012-AA-D

Location: Dauphin, Manitoba

Job Purpose

Reporting to the Supervisor of the designated department, the Administrative Assistant will provide professional administrative support services for various departments. This position will be responsible for managing multiple projects to completion; gathering, analyzing and formulating information necessary to maintain adequate and accurate sets of files, documents and records.

Key Responsibilities and Activities:
Provides professional customer service to general public and answer incoming calls and transferring of calls.

Provides administrative and clerical desk support to Family Service Workers and Supervisors

Opens, closes and maintains administrative files

Types correspondence, legal documents, reports, forms, records files, minutes, etc.

Maintains attendance records of the Unit’s employees and forwards reports to Finance for payroll processing

Distributes notices of meetings, profiles and agendas and maintains records for Agency committees

Attends meetings (Unit, Administrative Assistants, staff) and acts as recording secretary for Committee meetings

Participates in revising, developing and making recommendations for changes in Unit forms

Maintains Unit caseload records system, manual and enters client data in Child and Family Information Services Information System

Provides information and orientation to family service providers and collaterals regarding administrative procedures

Assists in identifying and relaying information to collaterals or redirecting to appropriate resources

Sorts and distributes incoming and outgoing mail

Orders and maintains office supplies and forms

Maintains, disburses and balances petty cash

Provides support for all office equipment, e.g. fax, photocopier, computer

Other duties as assigned

Education and Experience:
Post-secondary administrative and/or business administration training

One year in an administrative role preferably within a Child and Family Services environment

Proficiency in a variety of computer applications (Word, Excel, PowerPoint, CFSIS, Access) in a network environment

Knowledge, Skills and Abilities:
Demonstrated knowledge of Metis and Inuit cultures

Excellent interpersonal, organizational, oral and written communication skills

Ability to work independently and collaboratively in a participative work environment

Ability to adapt to changing requirements, maintaining effectiveness and efficiency in varying circumstances

Ability to manage multiple projects and handle a large volume of work

Ability to maintain confidentiality within and outside the Agency

Ability to establish and maintain effective relationships with employees, committees, work groups and the public

Extremely detail oriented and accurate data entry skills

Access to a reliable vehicle and possession of a valid Manitoba driver’s license as travel within the communities is required

Applicants will be required to produce satisfactory results of a Child Abuse Registry Check, Prior Contact Check, and Criminal Record Check with Vulnerable Sector Screen prior to being selected for an interview.

Applications will be accepted until 4:00 PM Thursday, April 21, 2022.

We thank all who apply, however, only those selected for an interview will be contacted.

Preference will be given to qualified Metis/Inuit/Indigenous applicants.

All applicants are encouraged to self declare in cover letter.