Michigan Technological University Hiring for Administrative Aide at Houghton, MI Full Time

The Business Support Center performs a wide range of administrative support related tasks that contribute to the overall smooth operations of diverse functions while remaining flexible, proactive, resourceful, and professional. This department positively represents the University by providing outstanding customer service when responding to the needs of campus clients and external contacts.

Essential Duties & Responsibilities (other duties may be assigned)

1. Provide administrative support for daily functions including answering phones and directing non-routine questions; receive and route mail; manage email accounts and request tracking system; compose routine correspondence; draft replies to non-routine inquiries; record minutes for departmental meetings.
2. Provide administrative support in the coordination and development of special projects including websites, social media pages, posters/displays, marketing and training materials.
3. Process payroll information including new employee paperwork, manual time sheets, and creating Electronic Personnel Action Forms (EPAF’s) for all new hires, separations, wage increases, etc.
4. Receive and process payments for internal and external customers.
5. Process gift card, guest meal pass, departmental charge, and refund requests.
6. Process invoices, budget transfers, check requests, purchase requisitions, and reimbursements.
7. Provide information and run reports from a variety of sources including maintenance management systems and accounting software.
8. Process reservations for meeting and guest rooms.
9. Act as a liaison for departments and student organizations located within the Memorial Union Building.
10. Maintain Memorial Union lost and found items.
11. Receive and approve internal postings and table tents.
12. Maintain inventory for department supplies.
13. Provide updates to department webpages and electronic display systems.
14. Provide backup support for the Cash Hub and Events Planner and Site Manager.
15. Input work orders into Maintenance Direct.

Job Type: Full-time

Pay: $14.25 per hour

Schedule:

• Monday to Friday

Work Location: One location