Mid-States Distributing, LLC Hiring for Office Coordinator / Administrative Assistant Job at Fort Worth, TX Full Time

POSITION OVERVIEW:

The Administrative Assistant manages the front desk and lobby area and acts as a “concierge” to all guests. Office Coordinator and Administrative assistant tasks also apply to this role. This position requires an outgoing, service-oriented, and professional individual.

ESSENTIAL FUNCTIONS:

• Manage the administrative desk and lobby area, including but not limited to acting as the Mid-States “concierge” to all guests, arranging ground transportation, coordinating delivery services, organizing meetings/meeting space, phones, etc.
• Support the accounting department with A/P, A/R funtions.
• Routinely attend to and clean breakrooms, kitchen, and meeting areas, including setting up or breaking down; Light cleaning of the lobby and conference rooms – tidying, spills, dusting, etc.
• Order and Restock supplies – coffee, plasticware, office supplies, paper products, business, cards, etc., running/loading/unloading dishwasher, wiping down counters.
• Create and manage Excel spreadsheets, including routine entry and manipulation of spreadsheet data.
• Assist Category Managers with PowerPoint presentations as needed.
• Communicate and interact directly with supplier and member communities to assist with their registration for Trade Shows.
• Collaborate with Category Managers to produce materials needed for internal Committee meetings.
• UPS/FedEx/Priority – package preparation, acceptance/refusal, distribution
• Incoming/outgoing mail, mail distribution

MINIMUM QUALIFICATIONS, SKILLS, AND EXPERIENCE:

• Fabulous, service-oriented, can-do attitude
• Willingness to have fun while being productive
• Hands-on team player with a high level of energy, initiative, and accountability
• Proficient computer skills using Microsoft Office (specifically Excel, Word & PowerPoint)
• Clear and effective communication via telephone and in person
• A high level of accuracy, attention to detail and time management skills
• The aptitude to learn tasks quickly and proactively seek assistance when needed
• Strong ability to multi-task and work on time-sensitive projects
• High school diploma preferred
• 1-2 years of work experience as a Receptionist, Administrative Assistant, or Office Coordinator/Assistant

PHYSICAL REQUIREMENTS:

Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean environment. The usual and customary methods of performing the job’s functions require the following physical demands: lifting, carrying, pushing, and/or pulling, stooping, and significant fine finger dexterity.

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