Ministère des Soins de longue durée Looking for ADMINISTRATIVE ASSISTANT at Ottawa, ON Full Time

What can I expect to do in this role?

In this role, you will:

• monitor and maintain computerized database programs
• coordinate the arrangement of staff work schedules
• prepare inspection report packages as required for public release
• organize and log incoming and outgoing mail
• respond to inquiries from staff and the public
• prepare a variety of materials including routine correspondence, reports, spreadsheets, minutes and presentations
• analyze and review intakes to ensure consistency of practices and adherence to protocols
• coordinate travel and meeting arrangements
• provide financial administrative support by processing invoices and expense claims
• prepare human resources documents, and arrange employee WIN accounts
• maintain files, documents and manuals, and archive records
• participate in projects related to the development and implementation of administrative processes and systems

How do I qualify?

Mandatory

Typing of 40 words per minute

Administrative Skills and Knowledge:

• you have proven knowledge of and skills in government administrative policies, procedures, systems, methods and processes
• you can provide a variety of administrative support services, including file management, purchasing, invoices/expense claims, and the preparation of human resources documents
• you can contribute to the development and implementation of office administrative systems and processes

Organizational, Analytical and Problem-Solving Skills:

• you can coordinate/maintain staff work schedules
• you have strong problem solving and analytical skills
• you demonstrate attention to detail and math skills to check and verify information and provide administrative financial support
• you have the ability to understand ministry structure, programs and services to provide general information/responses and to appropriately refer requests

Communication and Customer Service Skills:

• you have excellent communication and interpersonal skills to respond to inquiries, prepare standard correspondence and work in a team environment
• you demonstrate tact and resourcefulness
• you have knowledge of customer service principles, methods and practices

Computer Skills:

• you have excellent computer skills including knowledge of software programs such as word processing, database, spreadsheet, presentation and organization chart applications
• you have demonstrated ability to use information management systems

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti- Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:Address:
1 Permanent – Full Time, 347 Preston St, Ottawa, East Region

Compensation Group: Ontario Public Service Employees Union

Understanding the job ad – definitions

Schedule: 3.7

Category: Administrative and Support Services

Posted on: Friday, December 3, 2021

Note:
Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario ), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.

Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated’ under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.