Ministry of Justice – New Zealand Looking for Judges Personal Assistant at Auckland, New Zealand Full Time

Judges Personal Assistant

Permanent, Full Time

Te whiwhinga mahi/The Opportunity

Are you an organized and efficient individual with excellent administrative and secretarial skills? Do you thrive in a fast-paced environment and possess exceptional attention to detail? If so, we have an exciting opportunity for you to join our team as a Judges Personal Assistant.

In this role, you will provide administrative and secretarial support to District Court Judges. You will be responsible for facilitating effective liaison and communication within the PA judicial support team, handling confidential and sensitive matters, and optimizing the Judges’ capacity to effectively fulfil their judicial duties.

Key Responsibilities

• Provide comprehensive administrative support to District Court Judges, including managing their calendars, scheduling appointments, and coordinating meetings/events.
• Organize and maintain electronic and physical files, ensuring that information is accurately documented and easily accessible.
• Handle matters of a highly confidential and sensitive nature with the utmost discretion and maintain strict confidentiality at all times.
• Coordinate support services for visiting
• Assist judges during court proceedings, including managing case files/documentation, and ensuring all necessary materials are readily
• Manage and prioritize incoming communications, including phone calls, emails, and mail, responding or redirecting them as appropriate.
• Assist with ad-hoc support tasks such as stationery orders, word processing/photocopying/scanning and arranging travel
• Attention to detail when typing/proofreading Reserve Judgements or other
• Act as a liaison between Judges, legal professionals, court staff and other relevant

He Pūkenga Tou/Skills And Experience

The ideal candidate will have:

• Proven experience as an administrative assistant, personal assistant, or in a similar
• Familiarity with legal terminology and court procedures is highly
• Proficiency in using office software and tools, including MS Office Suite and document management systems.
• An understanding of Te Ao Māori, Te Reo Māori me onā tikanga
• Minimum word processing speed of seventy words per minute
• Strong organizational skills and the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal, with a keen attention to detail and attentive listening.
• Ability to handle confidential information with integrity and
• Flexibility to adapt to changing priorities and work independently or as part of a

Experience in a legal or court environment is an advantage.

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we’d love to hear from you!

Ko wai mātou/Who we are

At Te Tāhū o te Ture – the Ministry of Justice, we’re committed to working together for a fair and safe Aotearoa.

Te Tāhū o te Ture – Ministry of Justice is an inclusive organization that values and appreciates both you and the communities we serve. We are committed to providing a fair and safe Aotearoa. It is our promise to ensure we create a workplace that prioritizes the well- being and safety of our employees, providing support and fostering an environment where everyone can be themselves. Respect is at the core of our values, forming the foundation of a positive work culture that embraces and celebrates diversity. We work as one team to deliver people-centred justice services and ensure access to justice for all New Zealanders.

Judges Personal Assistants report to the Ministry of Justice while taking day to day direction from the Judiciary. Each PA supports approximately 4-5 District Court Judges. As the primary point of contact for Judges and Chambers, you will serve as the frontline representative, ensuring that all interactions reflect our commitment to professionalism and assisting all parties involved.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

He aha ngā painga o tēnei mahi mōu/Why you will enjoy working here

Benefits

• Contributions to prescriptions for glasses
• Online professional development portal
• Access to a variety of inclusive and proactive networks, including Pacifica, Māori, Rainbow and Women’s.
• Free and confidential counselling sessions

Utu ā-tau/Salary

Salary Range: The remuneration band for this role is $56,729 to $78,441, the appointing salary will likely be between $59,210 to $64,173.

Tono Mai/How To Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 26 June 2023, however we will be reviewing CV’s as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact [email protected]