Ministry of Transportation Looking for ADMINISTRATIVE ASSISTANT at St. Catharines, ON Full Time

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role, you will:

• provide word processing services and compose routine correspondence
• maintain the schedule of the Manager and ensure briefing materials required for meetings are available
• provide administrative support including: maintaining supplies, filing, recording expenditures, tracking correspondence
• assist in the preparation of reports and presentations
• greet visitors, arrange and set up meetings, and respond to inquiries
• maintain information within electronic and hard copy filing systems
• work effectively within an administrative support team

How do I qualify?

Knowledge:

• You have knowledge of administrative practices to sort/distribute mail, establish and maintain filing systems, order and maintain office supplies, update asset and inventory control as well as greet visitors and answer/screen and redirect phone calls to appropriate staff/business unit
• You have knowledge of arithmetic and financial processes to calculate employee attendance and reconcile expenditures related to expense claims, purchasing card statements, purchase orders and invoices

Applied Skills:

• You have organizational and time management skills to arrange and coordinate conferences and meetings, make appointments and travel/accommodation arrangements
• You are able to manage and prioritize own workload to meet urgent deadlines and provide effective support as part of an administrative team
• You have strong interpersonal and oral/written communication skills to provide good customer service, to work effectively with other staff and to compose routine letters from brief verbal or written instructions
• You have demonstrated judgment, decision-making and analytical skills to determine priority and forwarding of action items to staff/business units on manager’s behalf
• You are able to determine the extent of information to be provided in responding to inquiries and assessing confidentiality of information to avoid improper release/disclosure of information and identify and resolve discrepancies

Technical Skills:

• You have advanced knowledge of computer applications, (i.e. Outlook, Word, Excel, PowerPoint and Database software), to prepare and track correspondence, charts, tables, graphics, spreadsheets, presentation materials, by utilizing a variety of complex features

Additional Information:Address:
2 Permanent, 301 St Paul St, St Catharines, West Region

Compensation Group: Ontario Public Service Employees Union

Understanding the job ad – definitions

Schedule: 3.7

Category: Administrative and Support Services

Posted on: Wednesday, July 13, 2022

Note:
C-MT-161528/21