Modern Technology Solutions, Inc Hiring for Executive Assistant Job at Huntsville, AL Full Time

MTSI is looking for an Executive Assistant to sit in Huntsville, AL.

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  Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.
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  Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.
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  100% Employee Ownership: we have a stake in each other’s success, and the success of our customers. It’s also nice to know what’s going on across the company; we have company wide town-hall meetings three times a year.
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  Great Benefits:
  • 20 days PTO/year + 10 holidays/year
  • Flexible schedules
  • 6% 401k match with immediate vesting
  • Semi-annual bonus eligibility (July and December)
  • Company funded Employee Stock Ownership Plan (ESOP) – a separate qualified retirement account
  • Up to $10,000 in annual tuition reimbursement
  • Other company funded benefits
  • Optional zero deductible Blue Cross/Blue Shield health insurance plan
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  Track Record of Success: We have grown every year since our founding in 1993

Responsibilities :

• Ensure that Director and Deputy Director calendars up to date, to include weekly calendar scrubs involving going through every meeting for the next 3-4 weeks and adjusting for conflicts, ensuring that the Director and Deputy Director are aware of meetings and changes as they occur.
• Interact with the RCCTO Front Office (SESGO) to coordinate meetings on behalf of the DEPO Director and Deputy Director.
• Schedule all Microsoft Teams meetings for the entire DEPO team and send links to the requestors for their meetings.
• Manage the distribution for the monthly PMR invites each month; prior to the meeting adding and deleting attendees and updating with meeting sheet.
• Interact with Industry Partners on behalf of DEPO, including setting up meetings and office calls for visits tofrom DEPO.
• Coordinate requests to Security for visit requests and base access for visitors as well as insuring DEPO Leadership has visit requests in place for scheduled travels.
• Schedule conference rooms as needed and telecon numbers.
• Schedule all of Director’s and Deputy Director’s travel in DTS and process their travel vouchers and prepare their travel packets.
• Review all authorizations and vouchers prior to Director’s approval, to include tracking the cost of the travel on a travel funding spreadsheet and contacting travelers to make corrections or changes on their vouchers or authorizations.

Qualification :

• Strong working knowledge of DTS and JTR travel guidelines to include scheduling and processing of all of travel in DTS.
• Ability to multi-task and communicate with senior leadership and program managers.
• Ability to be flexible and accommodating in an extremely high OPS tempo and dynamic environment.
• Experience providing direct support to Project Office Director, Deputy Director, and other senior leaders
• Capable of working independently or leading teams in the solving of problems.
• Experience actively managing senior leadership calendars, appointments, meetings, and daily activities.
• Expertise in tracking travel costs for project office leadership.
• Expertise in managing project office distribution lists and information sharing tools.
• Superior proficiency in MS Office suite and IT tools.
• Outstanding written and oral communication skills are required.
• Bachelor’s Degree required.

• 10+ years of experience in Department of Defense (DoD) acquisition programs.
• Bachelor’s degree required or 15+ years’ experience in lieu of degree.
• Experience supporting DoD SES/General Officer staff and operating at a Command Headquarters.

• Master’s degree preferred.
• Experience with expedited/rapid acquisition efforts.
• Experience in one or more Army program offices.

• Current Secret Security Clearance required. TS and SCI eligibility is preferred.
• United States Citizenship required for this position.