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Canada
Morrison Hershfield Hiring For Front Desk Administrator at Vancouver, BC Full Time
Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been the leading force behind our continuous growth and the expansion of our services.
Here at Morrison Hershfield, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield.
The Front Desk Administrator is the first point of contact for clients and staff. The successful candidate will have exceptional customer service skills and take ownership of the role. They are highly motivated, organized, and client oriented. The position will support 4 multi-disciplinary offices with a wide variety of administrative tasks to help increase the productivity of the technical and operational staff. They will report to the Office Facilitator.
Responsibilities:
- Reception coverage: route calls, greet guests, manage couriers and mail, provide phone coverage for other offices
- Develop a basic understanding of the office’s services and clients to facilitate front line discussion with office guests and caller while also respecting privileged details
- Accounting: process invoices for approval, coordinate payment with Accounting department, update and submit chargeback & Visa logs
- Document production: format & produce business documents, create & order business cards
- Office maintenance: Perform general maintenance and housekeeping in common areas; coordinate maintenance and parking requests with building management company, responsible for stock of general office supplies
- Administrative support: assist staff with travel bookings, catering requests, event planning, and other requests
- Support Office Facilitator: Assist with office event planning, setting up new employees, record management, and other duties as required
Qualifications:
- 1+ years of administrative support or customer service experience
- University Degree or College Diploma preferred
- Required skills: Excellent customer service, interpersonal, organizational, decision-making, written and oral communication
- Intermediate proficiency with all areas of Microsoft Office
- Team player with the ability to work independently with little or no supervision
- Strong sense of professionalism, tact and confidentiality at all times
- Ability to take initiative, stay calm and professional and multi-task to meet deadlines in a fast-paced environment with constantly shifting priorities
Job Type:
Regular
Morrison Hershfield is committed to having an inclusive and diverse workforce, with recruitment free of discrimination, ensuring all candidates are given a fair opportunity for employment. We are committed to working with and providing reasonable accommodation to applicants with disabilities.
