Moss Adams LLP Hiring for Senior Executive Assistant at Albuquerque Full Time

Senior Executive Assistant

Description

At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you’ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm’s size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you’ll have fun while solving complex and interesting business challenges.

Introduction to the team

The Senior Executive Assistant provides proactive executive level support. They’re responsible for overseeing the organization and coordination for executive presentations and meetings, including the Outsourced Finance and Accounting (OFA) Practice Meetings as well the OFA Leadership Meetings. The Senior Executive Assistant assists in managing high-impact projects, including Inclusion and Diversity initiatives and pulse surveys, and connecting with our new hires by forming New Hire Connections. In addition, they assist with data analytics and report analysis to provide the OFA partners information needed to make sound business decisions. The Senior Executive Assistant collaborates with team members to provide oversight of various software programs utilized by our consultants and clients to help ensure a positive day-to-day user experience. Independent and sound business judgement is required to plan, prioritize and organize a diversified workload in a fast-paced environment. The Senior Executive Assistant is flexible and able to manage projects, as well as maintain confidentiality and a high level of client service.

Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Responsibilities:

• Proactively manage calendars and travel logistics for assigned executives

• Oversee organization and preparation of materials for executive presentations and meetings

• Assist with management of broad reaching, high impact or influential projects

• Compose, edit and proofread business correspondence and presentations

• Serve as a liaison for internal and external clients, including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate

• Manage time and expense entry for assigned executives

• Assist with engagement management activities as needed such as billings and new client acceptance

• Coordinate team meetings, activities and communications

• Assist with support of marketing/practice development activities, including events, marketing materials, Client Relationship Management data maintenance, and industry group support

• Leverage internal network and teams to effectively manage workflow

• Other duties and special projects as assigned

Qualifications:

• High School Diploma/GED required

• Minimum of 3 years of related experience required, preferably in an executive support role; experience in a professional services environment preferred

• Must be legally authorized to work in the United States on a full-time basis upon hire. Moss Adams will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status)

• Ability to handle sensitive situations and confidential information with discretion

• Experience managing individuals, projects and processes effectively

• Excellent written and verbal communication skills

• Ability to prioritize, organize, and effectively manage work load to meet deadlines

• Strong working knowledge of Microsoft Office Suite skills; advanced skills preferred

• Ability to travel as needed, approximately 5%

• May require some overtime hours

Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Moss Adams complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Primary Location Silicon Valley, CA

Other Locations Napa, CA, Pasadena, CA, Woodland Hills, CA, San Diego, CA, Bellingham, WA, Walnut Creek, CA, El Segundo, CA, San Francisco, CA, Issaquah, WA, Everett, WA, Phoenix, AZ, Healdsburg, CA, Tri-Cities, WA, Seattle, WA, Santa Rosa, CA, Albuquerque, NM, Salinas, CA, Overland Park, KS, Salt Lake City, UT, Spokane, WA, Irvine, CA, Eugene, OR, Plano, TX, Tacoma, WA, Wenatchee, WA, Medford, OR, Dallas, TX, Yakima, WA, Stockton, CA, Sacramento, CA, Portland, OR, Fresno, CA, Houston, TX

Employee Status: Regular

Schedule: Full Time

Req ID: 23736