MPI Farms Hiring for Administrative Assistant Job at Amboy, MN Full Time

ADMINISTRATIVE ASSISTANT RESPONSIBILITIES:

The core responsibilities of the Administrative Assistant revolve around supporting the office manager, and other management as approved by supervisor. Job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, you may perform a variety of tasks, such as:

• Unlock and lock doors.
• Greet and assist visitors.
• Maintain polite and professional communication with customers and coworkers via phone, e-mail, mail and in person.
• Directing internal and external calls, emails, and faxes to designated departments.
• Reporting to office manager and performing clerical duties: retrieving mail at 9:00am, scanning important documents and checks to management, placing invoices in appropriate coding folders.
• Processing, typing, editing, and formatting reports and documents.

• Updating and sending weekly credit card reports.
• Completing employee reimbursement form and distributing to office manager for payroll purposes.
• Creating and distributing quarterly company newsletter.
• Maintaining and updating content and photos on company website and social media as instructed by office manager.

• Filing documents, as well as entering data and maintaining databases with confidentiality.

• Tracking project documentation.
• Tracking aggregate purchased and trucking of aggregate.
• Maintaining project binders and folders.
• Updating Replicon users, clients, projects, tasks and troubleshooting as needed.
• Calculating billable hours on Replicon reports and copying AR invoices for metric tracking.
• Organize financial binders. (Weekly Flash Report, bank statements, etc.)
• Filing paid invoices.

• Performing minor accounting duties for the following entities: MPI, DAI and C. Larson.

• Cutting checks when instructed by Ashley or Ingrid.
• Reconciling bank statements and debit card transactions.
• Reconciling credit card statements.
• Reconciling petty cash.
• Maintaining an accurate Accounts Payable and Accounts Receivable.

• Entering coded vendor invoices into QuickBooks.
• Tracking due dates of monthly payments.
• Creating customer and intercompany invoices and sending after approval.
• Recording customer payments made via check and ACH.

• Creating and sending monthly statements with finance charges.
• Entering payroll reimbursements into QuickBooks.

• Monitoring office supplies and ordering replacements, including printer supplies.
• Assisting with copying, scanning, faxing, emailing, and note-taking.
• Preparing facilities and arranging refreshments for events, if required.

• Checking and replenishing conference room refrigerator.
• Picking up meals for meetings or events.

• Assisting office manager by facilitating employee relations via the scheduled monthly appreciation events and gifts, as approved.
• Observing the best business practices and etiquette in accordance with the company Vision Statement.
• Additional duties and responsibilities may be assigned and relinquished at the sole discretion of the office manager and/or business manager.

SUPERVISOR: Ingrid Warmka

COMPENSATION:

• Base Yearly Salary: TBD (based upon experience).
• Discretionary Year End Bonus (Driven by performance and profitability.)
• New Hire Referral Program: $250.00/month per referral

EMPLOYMENT CLASSIFICATION:

• Full-time.
• Regular Hours: 7:00am to 4:00pm and adjusted as needed.
• Additional hours as approved by supervisor.

BENEFITS:

• Health Care Package (Available after 60 days of employment)

o Heath Insurance

o Dental Insurance

o Vision Insurance

o Life Insurance

• Simple IRA – Retirement Program (Available after 1 year of employment)
• Vacation and Sick Pay (Available after 6 months of employment)
• Holiday Pay (Available Immediately)
• Direct Deposit (Available Immediately)
• Online Apparel Store (Available Immediately)

Job Type: Full-time

Pay: $19.00 – $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Supplemental Pay:

• Bonus pay

Experience:

• Administrative experience: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: One location