MSL LLC Hiring for Temporary Experienced Executive & Personal Assistant Job at Remote Full Time

This is a temporary P/T position for the right candidate to work side-by-side with an established executive. On average, this role is 50% Executive Administration and 50% Personal Assistant. Position will run from January through March to fill in while another assistant is on leave.

This position will be remote, and the candidate must have a computer and reliable internet.

Job Description

• Oversee calendar and schedule appointments on behalf of the Executive.

• Manage travel arrangements.

• Compose, modify, and proofread correspondence, reports or presentations.

• Administrate task management software, messaging software, billing software, etc.

• Anticipate and prepare materials needed by executives for meetings and telephone calls.

• Anticipate problems and ask probing questions in order to respond effectively.

• Respond to requests by gathering information across different sources and summarizing results.

• Locate and gather confidential and sensitive information from the appropriate source to assist in resolving business or personal tasks

• Investigate/Research necessary information that may not be readily available.

Essential job functions of this role:

General office duties (email, correspondence, phone communications, billing, travel arrangements, scheduling and file maintenance). Errands (post office, airport, dry cleaning and retail).

Qualifications

The ideal candidate will have:

• Previous Executive Admin experience.

• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.

• College degree or equivalent.

• Working knowledge of Google Workspace and/or Microsoft 365.

• Spreadsheet creation/management skills are critical.

• Willingness to learn and administer office software for: Internal chat, document management, assigned task lists, video conferencing, calendar, etc.

• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.

• Clean driving record.

• Strong internet research skills.

• Exceptional organizational skills.

• Demonstrated ability to solve problems creatively.

• Can-do attitude towards new, unique tasks.

• Skills in self-starting, forward thinking and the ability to see both the big picture strategy as well as the smaller executable details.

• Ability to work well with groups, engage others and find win-win solutions when presented with a problem.

To be successful in this role:

• Convey essential information clearly and concisely, both in writing and verbally.

• Use active listening skills while recording tasks and taking notes.

• Demonstrate ability to handle multiple projects and priorities while also being responsive to changes in those priorities.

• Demonstrate effective analytical skills to handle complex administrative details and to determine best approach/action to use in non-routine situations.

Job Types: Part-time, Temporary

Pay: $25.00 – $35.00 per hour

Schedule:

• Monday to Friday

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• executive and/or personal assistance: 1 year (Preferred)

Work Location: Remote