Municipality of Anchorage

ADRC SENIOR OFFICE ASSOCIATE (Senior Office Associate) – Range 10 / AMEA

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ADRC SENIOR OFFICE ASSOCIATE (Senior Office Associate) – Range 10 / AMEA

Salary

$41,974.40 – $53,393.60 Annually

Location

Anchorage, AK

Job Type

Regular / Full Time

Job Number

2023-08884

Department

Anchorage Health Department

Division

Aging Services

Opening Date

06/22/2023

Closing Date

Continuous

Description
Benefits
Questions

Job Information

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employees Association (AMEA) Union, and is subject to the current agreement between the AMEA and the Municipality of Anchorage.

DEPARTMENT: Anchorage Health Department (AHD)

HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.

LOCATION: 825 L Street

Example of Duties

Performs a full range of administrative duties to support the Aging and Disability Resources Center (ADRC). Duties include but are not limited to meeting and greeting guests of the ADRC, answering a multi-line phone system to include main incoming lines, directing callers, taking messages, assisting guests with general questions, various applications, and general resource assistance. Maintains and assists in the development of flyers, brochures, newsletters, website and resource lists as needed to enhance communication with the community. Provides clerical, project and special event support to the ADRC Team and the Program Manager. Attends staff meetings and prepare agendas for various meetings, assist in preparation of routine correspondence, ordering office supplies, maintaining filing systems, office machines, contacting vendors, maintaining supply cabinets, printer cartridges, papers, and other office and computer supplies. Prepares purchase orders and maintains procurement card. Performs other related duties as assigned.

The Anchorage Health Department (AHD) engages in the State of Alaska Department of Health and Social Services (DHSS) emergency responses and the federal Incident Command System (ICS). This includes training exercises as part of the AHD’s Crisis Health Action Team (CHAT) and municipal Emergency Operations Center (EOC). In the case of a natural or manmade disaster AHD’s employees may be called to engage in emergency operations responses and recovery.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent and two (2) years of experience in office clerical work.

Associate’s degree in Accounting, Business, Computer Information Systems or similar discipline and experience in office clerical work.

Ability to type at a net speed of 35 WPM at the time of hire.

Note: The documentation or certification must contain the applicant’s name and be current within the past one (1) year.

Preferences:

Experience using multi-line pone systems.
Develoepment of websites, newsletters, brochures and fliers and/or special evens.
Experience with purchase orders.
Experience preparing meeting agendas.

Additional Important Information

Preference will be given to current Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the Department for consideration prior to any non-AMEA applicants.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment

All required certifications and licenses must remain current for the duration of employment.

Military Service Interview Preference:

Veterans who wish to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran or similar document. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

An individual currently serving as a member in good standing in the National Guard or the organized military reserves who wishes to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process:

Once an applicant clicks the “Apply” link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant’s profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Time.

The MOA is an EO and AA Employer and complies with Title I of the ADA

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

Medical/Dental/Vision/Audio
Life Insurance
Dependent Life Insurance
Short Term Disability
Long Term Disability
Flexible Spending Accounts – Health and Dependent Care
Health Savings Accounts

Retirement:

State of Alaska Public Employee Retirement System (PERS) Program
401(k) and 457 Savings Plans

Employer Paid Benefits:

Employee Assistance Program
Paid Leave Plan
11 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries (http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx) .

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant’s qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the ‘Work Experience’ section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting “see resume” or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

Yes
No

02

Are you a current employee affiliated with the Anchorage Municipal Employees Association (AMEA)?
Yes
No

03

Which of the following best describes your level of education as it relates to this position?
None / Less than High School
High School Diploma / GED / Equivalent
Associate’s Degree in Accounting, Business, Computer Information Systems
Associate’s Degree in a different field
Bachelor’s Degree in Accounting, Business, Computer Information Systems
Bachelor’s degree in a different field
Master’s Degree or higher in Accounting, Business, Computer Information Systems
Master’s Degree or higher in a different field

04

How many years of experience in office clerical work do you have?
None
Less than 1 year
1 year to less than 2 years
2 years to less than 4 years
4 years to less than 6 years
6 years or more

05

Describe the experience you referenced for the above question and indicate which position(s) in your application’s Work History support your response.