MyFlorida Hiring for FDC-GOVERNMENT OPERATIONS CONSULTANT III-70023510-CENTRAL OFFICE at TALLAHASSEE, Florida Full Time

FDC-GOVERNMENT OPERATIONS CONSULTANT III-70023510-CENTRAL OFFICE

Date: Dec 18, 2023

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32310

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 819119

Agency: Department of Corrections

Working Title: FDC-GOVERNMENT OPERATIONS CONSULTANT III-70023510-CENTRAL OFFICE

Position Number: 70023510

Salary: $48,140.46 – $69,586.08 annually

Posting Closing Date: 12/26/2023

OPEN COMPETITIVE ADVERTISEMENT

Government Operations Consultant III – 70023510

This advertisement is for a Career Service position located at Central Office in the Office of Information Technology.

Salary Range: $48,140.46 – $69,586.08 annually.

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

The incumbent in this position supports and assists the Office of Information Technology (OIT) staff and provides administrative assistance to the Chief Information Officer. This position requires an overall knowledge of standard office management procedures, department and division policies and procedures, and fiscal management policies.

Managing Division Support Services: Perform jobs that are not of a routine, clerical, or ministerial nature when dealing with personnel, general services, budget, purchasing, financial and accounting issues which requires the exercise of independent judgment in the performance of such jobs and is a position of special trust that administers, coordinates, and manages major division operations. The incumbent in this position will assist the Division’s leadership and supervisors by providing coordination and management for the following operational programs of the Division- personnel, purchasing, general services, and accounting/budget matters.

Human Resources:

• Oversees all OIT recruitment, selection, and separation processes and ensures compliance with Recruitment Center and Administration procedures.

• Assists CIO with coordinating employee complaints and other human resource related items with Central Office Employee Relations and Labor Relations Office appeals.

• Human Resources point of contact for managers, supervisors and employees including maintaining Position Descriptions, requesting, and monitoring advertisements, generating recommended applicant packages, routing and assistance with processing disciplinary actions and incident reporting, and serves as the primary point of contact for onboarding/offboarding of OIT staff and routing of emergency separations.

• Maintains updated organization chart.

  Access to Confidential:

• This is a position of special trust and the incumbent in this position will assist the Chief Information Officer (CIO) by performing duties within the Office of Information Technology (OIT) relative to personnel, purchasing, policy, operations, and budget matters.

• Monitors all P-Card transactions to ensure cleared by appropriate account holder or manager.

  Access to Sensitive Information:

• Works frequently with employee records containing personal identifying or medical information, the handling of which requires adherence to all appropriate security controls in order to maintain the privacy and integrity of the data.

• Coordinates Administrative Support for OIT:

• Serves as the backup for all administrative functions across the Department including but not limited to:

• Coordination of calendars between OIT leadership, supervisors and FDC Division leadership

• Coordination of activities with other organizational entities within the Department.

• Follow-up and completion of action items, tasks, or projects that are the responsibility of OIT.

• Coordinating the agenda and attends the OIT senior leadership staff meeting.

• Assists OIT staff with travel, including requests, actual arrangements, reimbursements and STMS.

• OIT conference room scheduling and access.

• Assists with general calls for OIT assistance and route requests to appropriate bureaus as needed.

• Draft communications and assist in the management and use of the OIT general email account.

• Communicating key items from program areas that may need to be sent to all OIT employees. This may involve communications such as emergency management activities, and other key communications.

• Coordinates with OIT administrative staff on daily assignments.

• Manages small special projects for OIT Leadership as needed, including space allocation and planning.

• Participates in on-site reviews of central office operations and serves as team leader responsible for coordinating OIT central office staff workspace assignments.

• Works closely and effectively with the CIO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Will maintain a sense for issues taking place in the environment and keeping OIT Leadership updated.

• Handles duties and responsibilities expeditiously, proactively, and follows-through on action items, tasks, and projects on time to successful completion. On occasion these duties and responsibilities may occur before or after standard business hours.

• Coordinating public record request responses

• Coordinate OIT receiving as needed for physical receipt of office supplies and associated MFMP receipts.

• Creates and maintains operational guides, office procedures, measures, and related documentation to ensure job responsibilities and goals are met.

• Assist with OIT coordination efforts during emergency management events when necessary. This could include natural disasters, and other emergency events.

  KNOWLEDGE, SKILLS & ABILITIES:

  Essential/Entry Level KSA’s:

  • Ability to communicate effectively.

  • Ability to coordinate a consultative program designed to ensure the resolution of operational problems.

  • Knowledge of policies and practices involved in personnel/human resource functions as well as personnel information systems.

  • Knowledge of the principles and practices of fiscal management.

  • Ability to determine work priorities and ensure proper completion of work assignments.

  • Ability to work independently.

  • Knowledge of office procedures and practices.

  • Knowledge of basic management principles and practices.

  • Knowledge to organize data into logical format for presentation in reports, documents, and other written materials.

  • Knowledge to operational problems and make decisions

Full Performance Level KSA’s:

• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources.

• Skills in critical thinking.

• Skills in weighing the relative costs and benefits of a potential action.

• Skills in adjusting actions in relation to others’ actions.

• Ability to identify complex problems and reviewing related information to develop and evaluate options and implement solutions.

• Ability to understand and apply statute, rules, regulations, policies, and procedures

• Ability to utilize problem-solving techniques.

• Ability to analyze and identify operational and/or management problems

• Ability to collect, evaluate and analyze data to develop alternative recommendations

• Advanced understanding of information technology operations and support

• Ability to determine work priorities and ensure proper completion of work assignments.

• Ability to establish and maintain effective working relationships with others.

• Ability to formulate policies and procedures.

• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices.

• Ability to conduct fact finding research

REQUIRED QUALIFICATIONS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• High school diploma or its equivalency

• Minimum of 2 years experience with HR related functions such as posting job advertisements, creating and managing position descriptions, separation process.

• Minimum of 2 years experience with office management duties such as the purchasing, tracking and receiving of office supplies.

• Minimum of 2 years experience in an administrative assistant position or equivalent.

• Minimum of 2 years experience as a lead worker or management experience.

• Minimum of 3 years experience with Microsoft office products including, Word, Excel, PowerPoint, Microsoft based email and calendaring or equivalent.

  PREFERRED QUALIFICATIONS:

• Preference given to overall work experience.

• Preference given to college degree or other higher education.

• Preference given for Teams and SharePoint experience.

  Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

  If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

  Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Tallahassee