National Radio Astronomy Observatory Hiring for Administrative Assistant, VLA (4750) Job at Socorro, NM Full Time

Position Description:

Position Summary

Provides administrative support in a variety of functions to managers and personnel at the Very Large Array site. Manages and coordinates calendars, meetings, travel and onsite visits. Collects, prepares or reviews confidential information, correspondence, reports, and presentations. Will be responsible for management and reconciliation of department credit cards. This position requires a professionalism in judgement, confidentiality and initiative with internal and external clients. Must be able to work independently and anticipate the needs of the department or division and take appropriate steps to respond.

The position is based at the VLA, 50 miles west of Socorro, New Mexico and home to one of the worlds most famous telescopes.Socorro is a small, historical town in the Rio Grande Valley, 75 miles south of Albuquerque and is home to New Mexico Tech (www.nmt.edu). In addition to competitive pay, NRAO provides excellent paid time off benefits (vacation and sick leave). Medical, dental and vision plans are effective first day of employment. NRAOs retirement benefit contributes an amount equal to 10 percent of a qualified participants base pay. This additional 10 percent contribution does not require a match from the employee; we also offer an optional supplemental, tax-deferred plan for employee retirement contributions.

Duties & Responsibilities

• Supports interactions, protocol compliance, and tracking of site visitors, including contractors.
• Serve as emergency contact for the site in event of family emergencies and track down employees when necessary.
• Distribute interoffice and postal mail / packages on VLA Site
• Re-establish petty cash fund at VLA site as custodian and issue reimbursements.
• Maintain list of clothing allowance eligibility.
• Reconcile Departmental procurement credit cards.
• Serve as DSOC backup to staff that manage Travel Authorizations, Travel Expense Vouchers and Mileage reimbursements.
• Assist Business Division with coordinating VLA site telephone adds, moves, changes & monthly phone list updates.
• Maintain site bulletin boards and staff picture boards.
• Maintain certain issued divisional property lists for keys & radios, etc.
• Plan and coordinate meetings as assigned, including handling meeting agendas and invites.
• Tabulate and track site operational metrics as assigned
• Provide general documentation support by writing, editing, and proof-reading documents for staff.
• May support documentation archiving and management activities

Competency Summary

The successful candidate will have skills and demonstrated competencies in the following areas:

• Comprehensive knowledge of standard office practices, procedures, equipment, and administrative techniques;
• thorough knowledge of business English and spelling;
• Thorough knowledge of personal computers, including word processing and spreadsheet software, J.D. Edwards, and the Internet.
• Ability to learn to read and comprehend complex and specialized vocabulary.
• Ability to establish and maintain effective working relationships with other employees and the public;
• Ability to understand and follow oral and written instruction;
• Ability to organize and perform work independently in the absence of specific instructions.
• Ability to interpret and apply policies and procedures, and to make decisions in accordance with regulations and established policies.

Work Environment

Work is performed in a typical office environment. While performing the duties of this job, the employee typically sits at a desk, uses a personal computer, telephone, photocopier, facsimile, and other standard office equipment; the ability to climb stairs is required. The employee may occasionally be required to work outside around construction equipment. The employee may occasionally drive a vehicle, lift and/or move up to 50 pounds. The employee frequently is required to communicate in person, by electronic mail, and by telephone. Specific vision abilities required by this job include close vision and ability to adjust focus.

Position Requirements:

Minimum Education

Associate’s degree (A.A.) or equivalent from two-year college or technical school in administration, management, or engineering.

Minimum Experience

Two years of experience in an administrative capacity with increasingly responsible duties; or equivalent combination of education and experience.

Additional Requirements

The Observatory requires staff to be fully vaccinated against COVID-19 to access our facilities.An offer of employment will be considered contingent until the selected applicant provides proof of vaccination.A selected applicant may request consideration for an accommodation for a disability or for a sincerely held religious belief.

Must possess a valid driver’s license. May be required to drive Observatory vehicles.

Application Instructions:

Apply online at the NRAO Careers page (http://jobs.jobvite.com/nrao/jobs). You will need to be prepared to upload your current resume and a cover letter describing interest and suitability for the position. Applicants must be currently authorized to work in the United States on a full-time basis.

Applications will be reviewed beginning TBD, 2020 and will continue until the position is filled.

Equal Opportunity Employer Statement:

AUI is an equal opportunity employer. Women, Minorities, Vietnam-Era Veterans, Disabled Veterans, Veterans and Individuals with Disabilities are encouraged to apply. To view our complete statement, please visit http://jobs.jobvite.com/nrao/jobs. If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email to [email protected]. PM20

The NRAO is an equal opportunity employer (M/F/D/V)