NC Department of Transportation Hiring for Administrative Specialist II at Wake County, North Carolina Full Time

Administrative Specialist II

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Administrative Specialist II

Salary

$38,516.00 – $67,404.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

23-08789

Department

Dept of Transportation

Division

State Hwy Administrator – Div of Hwys

Opening Date

07/03/2023

Closing Date

7/10/2023 11:59 PM Eastern

Job Class Title

Administrative Specialist II

Section

Division of Highways/Maintenance Operations and Fleet Management

Work Location

Wake

Position Number

60025073

Salary Grade

NC09

• Description

• Benefits

• Questions

Description of Work

Salary Grade: NC09 Salary Range: $38,516 – $67,404

“Internal Posting-Only Permanent NC State Government Employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126May Apply”

This position provides administrative assistance and support for all functions within the Maintenance Operations and Fleet Management Unit. This position assists with all the Unit’s personnel functions which includes, but not limited to, initiating all personnel actions such as hiring, promotions, reallocations, separations, FMLA in BEACON; creating, compiling, and generating personnel reports for management (i.e., vacancy reports, personnel action reports, salary comparisons/analysis, equity reports, employee/position reports etc.); maintaining personnel files, position numbers, position descriptions, Unit’s organizational chart, Unit’s directory, and employee work schedules; preparing requests to post and serving as a point of contact for postings in unit; performing hiring manager duties in NEOGOV and setting up interviews. This position assists with payroll functions for the entire unit, assists with record retention, archival and disposal activities, maintains vehicle records and orders office supplies. This position will perform administrative functions for State Maintenance Operations including organizing and maintaining training materials, scheduling meetings and trainings, answering phones, and serves as back-up receptionist. Other duties as assigned.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Experience in office management functions to include personnel, payroll, budget management, purchasing, and records management

• Experience using Microsoft Word, Excel, Power Point, and Outlook

• Experience gathering and analyzing data/information and composing technical and administrative reports

• Demonstrated ability to independently analyze and interpret policy and procedures to resolve problems and questions

• Demonstrated experience and technical skill sets to independently and accurately process, retrieve or reference information from database systems using SAP, Beacon, NEOGOV, and LMS

Additional Expectations:

Maintains strict confidentiality on all matters and provides a high level of responsiveness to requests. Sufficient working knowledge of unit activities involving disasters and equipment procurement to interact with customers from outside the unit. Considerable knowledge of the principles and practices of public and business administration. Considerable knowledge of program objectives and standards in the area of assignment. Basic knowledge of personnel policies and procedures. May require basic knowledge of accounting practices and procedures. Basic knowledge of administering funds in accordance with program procedures. Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness. Ability to exercise judgment and discretion in establishing, applying, and interpreting policies and procedures. May require the ability to plan, assign, and supervise the work of subordinate positions. Ability to establish and maintain effective working relationships with agency personnel, officials, and the general public.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Cassandra Coxwell, 919-835-8018

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application. NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments:

There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills, and abilities for this position. I have included all of this information within my application. (If you have not completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes

• No

  02

  Do you currently work for the state of North Carolina in a permanent full-time, permanent part-time, probationary, trainee, or time-limited position or are you a layoff candidate with the state of North Carolina eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Personnel Act)?]

• Yes

• No

  03

  Which of the following best describes your level of experience in office management functions to include personnel, payroll, budget management, purchasing, and records management?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3 or More Years

  04

  Which of the following best describes the level of experience using Microsoft Word, Excel, Power Point, and Outlook?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3 or More Years

  05

  Which of the following best describes your level of experience gathering and analyzing data/information and composing technical and administrative reports?

• None

• Less than 1 Year

• 1-2 Years 1-2 Years

• 2-3 Years

• 3 or More Years

  06

  Which of the following best describes the level of ability you have demonstrated independently analyzing and interpreting policy and procedures to resolve problems and questions?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3 or More Years

  07

  Which of the following best describes your level of demonstrated experience and technical skill sets to independently and accurately process, retrieve or reference information from database systems using SAP, Beacon, NEOGOV, and LMS?

• None

• Less than 1 Year

• 1-2 Years

• 2-3 Years

• 3 or More Years

  Required Question

Agency

State of North Carolina

Address

NOTE: Apply to the department listed on postingAn Equal Opportunity Employer, North Carolina, State Government

Website

http://www.oshr.nc.gov/jobs/index.html

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