Neighborcare Health Hiring for Facilities Coordinator – $5,000 Sign-on Bonus & Hybrid at Seattle, WA Full Time

**$5,000 Sign-on Bonus – Hybrid remote/in-office option after 4-months!**
The hourly pay range for this role is $26.00 – $31.78 – $37.00 per hour.
Work with an engaged facilities team and make a difference in our community. We are looking for a Facilities Coordinator experienced in coordinating work orders, dispatching in house maintenance technicians and external contractors for multiple facilities at once. We’ve been in business for over 50 years and our small facilities team supports 31+ facilities. Our team is growing and direct experience, strong organization and communication skills are essential in our busy high volume environment.
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Purpose
Coordinate facilities maintenance, repair and services, including prioritizing and dispatching staff technicians and vendors. Maximize facilities resources and ensure facilities are proactively and well maintained. Work to provide a safe, pleasant and comfortable environment for staff, patients and tenants. Work in partnership and joint accountability with other team members to achieve Neighborcare’s Mission, Guiding Principles and goals.

Work with an engaged facilities team and make a difference in our community. We are looking for a Facilities Coordinator experienced in coordinating work orders, dispatching in house maintenance technicians and external contractors for multiple facilities at once. We’ve been in business for over 50 years and our small facilities team supports 31+ facilities.
Neighborcare Health offers a robust benefit package including health insurance (med/den/vision), 18+ days of paid time off, 9-paid holidays, retirement plan with employer matching and contributions, pet insurance, and more!

This role will be based out of our Georgetown location in South Seattle.
In this position you will:

• Collaborate with patients, clients, staff, and community partners to identify and address the ways that systemic racism and other forms of compounding bias are root causes of disparities in clinical/mental health and homelessness in Black, Indigenous, and other communities of color and other communities that have experienced historical and structural oppression.

• Develop effective and supportive relationships with internal and external customers. Coordinate facility resources, with the goal of keeping facilities and systems well maintained and supporting operations in a predictable and responsive manner. Appropriately prioritize needs. Ensure facilities standards are maintained.
• Dispatch facilities technician staff. Ensure work orders are clear, provide additional instruction as needed and ensure technicians are positioned with the right resources (tools, materials, time) to complete work orders successfully. Follow up as warranted. Outsource maintenance and repair work as appropriate to contractors, vendors and landlords. Coordinate their work and ensure they provide quality work in a cost effective and safe manner.
• Proactively communicate with managers, staff and tenants regarding scheduling, status, options, cost, etc. Maintain facilities maintenance database. Create, maintain and distribute facilities reports. Monitor work order volumes and turnarounds, notifying facilities manager of any potential concerns.
• Respond to tenant requests for maintenance and repair. Ensure lease compliance and maintain proper documentation regarding the same. Obtain written landlord approval for improvements, maintenance and repairs as needed per lease terms and maintain appropriate documentation.
• Manage service and materials vendor relationships. Solicit bids, onboard new vendors, implement transitions from current to new vendors, and work with vendors and staff to address issues and complaints to ensure vendors provide quality work and/or materials in a cost effective and safe manner.
• Coordinate capital maintenance and repair projects (i.e. flooring replacement, painting, and window replacement). Solicit vendor bids, onboard new vendors, assess scope and detail to ensure appropriateness. Propose projects for capital budget approval. Maintain the preventive maintenance schedule for each facility. Ensure preventive maintenance is carried out in a timely and cost effective way. Maintain appropriate documentation.
• Assist with the preparation of operating and capital budgets. Reconcile, assign proper coding, and process invoices for payment. Ensure charges are all appropriate, work with vendors to resolve any discrepancies. Assist in the creation, implementation and maintenance of department documents and systems – i.e. policies and procedures, forms, templates, reports, and shared storage.
• Complete tasks related to new construction, renovation and other facilities projects as needed. Perform other duties as assigned.

Required qualifications:

• High School diploma or equivalency
• 2-years experience coordinating facilities maintenance, repair and dispatch of technicians and vendors
• Valid Washington State driver’s license
• Reliable automobile and appropriate auto insurance
• Reliable smartphone with voice, text, photo and email access.

Our Mission
The mission of Neighborcare Health is to provide comprehensive health care to families and individuals who have difficulty accessing care; respond with sensitivity to the needs of our culturally diverse patients; and advocate and work with others to improve the overall health status of the communities we serve.

About us
For 50 years, Neighborcare Health has been caring for our neighbors with essential medical and dental care, counseling, outreach, health education and more in Seattle, Vashon, and our newest dental clinic in Olympia! Our purpose is to improve health by engaging, educating, and empowering people in the communities we serve. We are looking to hire the best talent to support our culturally diverse workplace and community.

Union: No
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Type: Full-time

Pay: $26.50 – $37.00 per hour