New Zealand Customs Service Looking for Project Coordinator at Wellington, Wellington, New Zealand Full Time

• Fixed term position until December 2026
• Based in our Wellington Customhouse
• Flexible working arrangements available

We are looking for a Project Coordinator to join our Trade Programme team, consisting of the Tariff Modernisation and Goods Fees Projects. Tariff Modernisation is a large-scale business change project and Goods Fees is an implementation of recently approved Cabinet changes. This role would ideally suit someone who thrives in a busy environment with a variety of work, can work to deadlines and enjoys helping others.

About this role | Mō tēnei tūranga mahi

This role will see you providing high quality and timely support to the Trade Programme team. This includes programme governance support, support planning and support managing documentation and artifacts.

Your Responsibilities In This Role Will Include

• Assisting project teams to develop and maintain reports, budget records, project plans, risk and issue registers, databases and other usual support tools and documentation.
• Maintaining programme/project schedules, gathering and processing project data, and monitoring and reporting progress.
• Build and maintain close relationships with key stakeholders to better understand their needs and business drivers.
• Organising governance meetings, completing meeting minutes and following up on or completing agreed actions.
• Managing interaction with vendors regarding information requirements.
• Drafting communications material and maintaining the programme/project intranet pages.
• Providing coordination support tasks across the programme/projects.

The salary range for this role is $70,056 – $87,772 per annum.

About you | Ko wai koe

Required

We are seeking applications from skilled and experienced project coordinators who can demonstrate the required expertise. Our ideal candidate will bring:

• Excellent relationship management skills, including the ability to engage at all levels of the organisation including sound interpersonal skills.
• Proven experience in providing project or programme coordination services to a manager and / or team.
• Exceptional organisational skills including establishing priorities and meeting deadlines.
• Strong problem-solving capability, including the ability to identify problems, manage or mitigate risks and implement innovative solutions.
• The ability to communicate clearly and succinctly orally and in writing to wide ranging audiences.
• Knowledge of applying project management methodologies i.e. waterfall and agile.
• Involvement in or an understanding of governance and management frameworks projects.

Working at Customs | Mahi ki te Mana Ārai o Aotearoa

We aim to create a great place to work, where our people have a sense of belonging and the capability and desire to meet our future challenges. We are an organisation that is clear about our mission, and this is underpinned by Te Pou Tokomanawa (the Foundations) and our Whanonga Pono (Values). Our work really matters to the safety and success of New Zealand.

We care about well-being, personal growth, and job satisfaction, which is supported through:

• Fostering inclusive and supportive team environment with vibrant social and cultural groups.
• Supporting flexible working – talk to us about how we can help you achieve your flexible working goals, within our operational requirements.
• Providing discounted health insurance, and free on-site gyms (in some locations).
• Three days of service holidays, in addition to four weeks of annual leave.

Requirements to apply | Ngā paearu hei tono

To work for the New Zealand Customs Service, you must meet all the following requirements:

• Be a New Zealand Citizen or New Zealand Permanent Resident.
• Have resided continuously in New Zealand for the last 5 years*.
• Successful applicants are also required to pass a drug test and have a clear Police record.
• If you are a New Zealand Citizen or New Zealand Permanent Resident who has resided in New Zealand for the last 5 years but have been absent from New Zealand for periods of 6-9 months within the past five years, preferably in one or more of the following countries: either Australia, Canada, UK or the USA then you will be required to provide overseas Police certificates for these periods spent outside of New Zealand.

How to apply | Me pehea te whakauru

We cannot accept emailed applications so please apply online via the Apply Now button below. Here you can upload your CV and tell us about your previous experience and why you are interested in this role. You will also need to answer some competency-based questions, however a cover letter is not required.

Applications close 11pm Wednesday 9th April 2025.

If you have any questions please contact [email protected]

Please note Customs will be managing this recruitment independently in-house and will not be engaging with recruitment agencies at this stage.

New Zealand Customs Service | Te Mana Ārai o Aotearoa is a member of Diversity Works New Zealand and is committed to developing a diverse workforce and an inclusive workplace. We provide equal employment opportunities and welcome applications from everyone who can meet the requirements of the role. We also offer flexible working arrangements.