New Zealand Government Looking for Executive Assistant at Wellington City, Wellington Full Time

About us The Ministry of Social Development is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities. As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations. Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.

Executive Assistant – Communications and Engagement

Permanent opportunity

Location: National Office, Wellington

• Provide critical executive level support to two general managers
• Varied role, providing support to the busy Communications teams
• Be an integral part of the highly effective team to help achieve team success

If you are a driven problem solver, enjoy working in a fast-paced environment and feel ready for a challenge, take pride in your integrity and ability to deal with confidential and sensitive issues, this could be the right role for you!

A great opportunity has become available for a confident Executive Assistant to support two general managers – the General Manager Communications and Engagement and the General Manager Service Delivery Communications, and the wider Communications teams.

The Communications teams create and execute communications activity to help the Ministry achieve its purpose for New Zealanders.

In this role you will be an approachable point of contact for the team. You will provide diary and email management, organise meetings and travel, assist with the logistics for a busy engagement programme and prepare documentation including meeting agendas, minute taking and action points.

You will help to develop presentation materials and documents using appropriate software packages, as required. You will also assist the wider team with administrative support, making sure everything runs smoothly and all team systems and processes are as efficient as possible. It is critical to ensure confidentiality of documentation and information is maintained at all times. Maintaining a calm, efficient but friendly approach under pressure is essential.

Who are you?

To be successful in this role you will be/have:

• proven experience in an executive assistant role or similar, ideally working within the public sector
• be administratively and systems competent (Outlook, Word, Excel – Visio and videoconference knowledge would be advantageous) with strong attention to detail and good experience in minute-taking
• be comfortable juggling multiple deadlines and have an unflappable approach in challenging situations
• the ability to engage with a range of stakeholders in a professional and efficient manner
• have institutional knowledge and an understanding of corporate solutions environment
• work collaboratively and connect with colleagues across wider business groups to get things done
• exercise sound judgement when working independently and able to prioritise, schedule work to meet deadlines and maintain high level of quality
• knowledge of Government procurement policy and practices
• experience in developing and maintaining budgets in support of managers

About our culture and what we can offer you?

We are a large organisation with policies and services that support most New Zealanders at some point in their life – from Childcare Assistance to Superannuation.

Across MSD, we work closely together. The MSD leadership team is accessible and engaged in our work. We all work hard to make MSD a great place to work. There is a great vibe across the Ministry.

We are proud of the collaboration across teams and the culture we have created. We work with a strong sense of purpose and people focus to deliver high quality service in a fun, supportive environment that values your contribution.

We are committed to building diversity, accessibility and inclusion in our workplace. We walk the talk on work life balance, so we are open to provide flexible working options to meet individual needs. We have a strong focus on staff wellbeing, we invest in developing and supporting staff to stretch and reach their professional goals.

If you are a self-motivated EA and have the passion for providing critical support to achieve team success, do not hesitate and apply now!

Position Description

https://www.msd.govt.nz/hr/documents/position-descriptions/dce-organisational-assurance-and-communication/communications-and-engagement/executive-assistant-apr21.docx

How to apply

To apply, click the ‘Apply Now’ button to upload your CV, cover letter and complete the online application form.

Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.

All applications must be made online. If this is not possible or if you have any queries, please contact us at [email protected]

Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.

Closing date: Tuesday, 7 June 2022

Joining us

Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

MSD has a COVID-19 vaccination policy which requires employees to be fully vaccinated.