Nike Hiring for Senior Administrative Assistant Job at Singapore , Singapore Full Time

Become a Part of the NIKE, Inc. Team

NIKE, Inc. does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At NIKE, Inc. it’s about each person bringing skills and passion to a challenging and constantly evolving game.

NIKE, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company’s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their teams. Nike’s diverse group of administrative assistants and receptionists embodies professionalism and models core Nike values to guests and fellow employees.

We are seeking a Senior Administrative Assistant for Global, Sourcing & Manufacturing (GSM), working across multiple countries, time zones and teams. This role will be supporting VP, Global Apparel Manufacturing based in Singapore and will work closely with Nike leadership along with leadership from our factory partners. A strong candidate would have highly effective communication skills, be a self-starter, have creative problem solving skills, and enjoy working in a fast-paced, competitive environment.

WHAT WILL YOU WORK ON?

As the Senior Administrative Assistant for the VP, Global Apparel Manufacturing in Singapore, your core accountabilities tasks include but are not limited to:

General Support

• Arranges high profile meetings and conferences for internal and external stakeholders
• Performs normal office functions such as setting up and maintaining files, calendaring for line manager, filing expense reports, booking travel arrangement, preparing government documents for passport and visa
• Reviews drafts and finished documents for appropriate grammatical usage
• Answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to manager’s assignment.
• Prepares purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
• Captures meeting notes and disseminate information in a clear and concise way
• Preparation of courier documentation for various teams
• Space planning with appropriate stakeholders to organize individual and departmental moves
• Vendor set up and management
• Serves as the main point of contact for administrative questions from the broader team
• Helps onboard and offboard team members as needed
• Willing to perform ad hoc duties and support extended team members as needed

Logistics

• Coordinates a full range of meeting, event, and travel arrangements;
• Manages calendars. Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes Nike’s online reservation system to ensure that Nike travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.

Presentations

• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains and updates on-going reports or databases.

APAC Manufacting Business Operations

• Organizing and planning strategic planning meetings/workshops, QBR, etc.
• Capturing meeting/workshop notes and sharing them with all participants
• Follow up on actions items coming out of meetings and workshops
• Communication to maintain alignment amongst all stakeholders
• Maintain event calendar
• Liaison with Admin. Team on the logistics arrangement of events/meetings

WHO WILL YOU WORK WITH?

The Senior Administrative Assistant will work closely with a diverse group of stakeholders, including GSM leadership team that includes, Partner Management (PM), Delivery Excellence Center (DEC), Apparel Costing Engineering (ACE), & Manufacturing Operations Excellence (MOE). On a daily basis, you will be supporting a large, diverse team of Nike people with a variety of management styles, as well as managing outside suppliers and vendors. People appreciate your ability to be resourceful in the face of ambiguity and to find solutions on your own.

• At least 5 years relevant experience working with a multinational company and expatriates
• Strong written and verbal English skills
• Efficient and experienced in managing calendar, arranging travels and meetings.
• Good writing skills, able to draft business letters, emails and meeting notes
• Team player, positive attitude, energetic and able to work in a dynamic and fast paced environment
• Meticulous and well organized
• Able to multi task, work well under pressure and deliver within tight timeline
• Respect for a disciplined process that consistently drives success
• Effective communication skills
• Highly proficient in Microsoft PowerPoint, Word and Excel applications

Note to Candidates: Local/domestic hire only

Note to Recruitment Agencies: NIKE does not accept candidate submissions from recruitment agencies NIKE does not have existing contracts with. NIKE will not be responsible for payment of recruitment fees for hiring of candidates whose resumes were submitted to NIKE employees or NIKE offices without NIKE’s prior permission.

NIKE, Inc. is a growth company that looks for team members to grow with it. Nike offers a generous total rewards package, casual work environment, a diverse and inclusive culture, and an electric atmosphere for professional development. No matter the location, or the role, every Nike employee shares one galvanizing mission: To bring inspiration and innovation to every athlete* in the world.

NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.