No More Cry Foundation Hiring for Secretary Job at Remote Full Time

A secretary’s core duties include optimizing workflow procedures in the office, assisting colleagues and executives in planning and distributing information, and being the point of reference for all queries, requests, or issues. Additionally, as a company secretary, you’ll need to:

• Report to the chairman and often liaise with board members.
• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• Maintain statutory books, including registers of members, directors, and secretaries.
• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Implement processes or systems to ensure good management of the organization.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Pay dividends to shareholders and manage share option schemes opted by various shareholders.
• Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
• Monitor the administration of the company’s pension scheme.
• Manage contractual agreements with suppliers and customers.
• Manage the office space and deal with personnel administration and company/staff insurance policies.
• Drive PR activities related to aspects of financial management.
• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accommodations
• Ensuring meetings are effectively organized and minuted

Job Types: Full-time, Contract

Pay: $15.00 – $21.00 per hour

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Secretary: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: Remote