Novartis México Looking for Administrative Assistant / Recent Grad at Ciudad de México, México Full Time

1 of the five Service Centers worldwide is based in Mexico with +1395 employees & +50 countries’ scope. As a Diverse & Inclusive company, we are positioned in the Number 10th of Top Companies Rankings of places to work. Contributing +450 Million Dollars in the growth domestic product (GDP) & generating +7000 employees directly & indirectly, our passion is to help patients improve and extend their lives. Have you imagined all the work done before a patient can take his treatment?

Your responsibilities include, but are not limited to:

• Independently handle general and complex administrative tasks for Finance leader(s) and their team members and ensure smooth operation of administrative processes. As part of a self-managed administrative support team operating in both the US and Mexico, directly support Finance leaders, while guiding other NOCC and Mexico associates on administrative processes and supporting them with planning special events and other extraordinary activities.
• Handle administrative tasks independently, including printing, preparation of communications and presentations, replying to e-mails from internal clients, partners or staff members, filing of documents and e-mails, uploading of information to SharePoint or Microsoft Teams, keeping files up to date, and keep distribution lists up to date.
• Organize travel and business trips for leaders; organize required documents for traveling, manage travel expenses.
• Organize special events, such as leadership meetings, global leader site visits, town halls, workshops and team events, and handle meeting organization and preparation, order catering, and set up video and teleconferences. Keep distribution lists up to date.
• Handle purchase order creation and goods receipt booking for leaders if required and guide other associates on the process.
• Advise NOCC associates on administrative processes, guidelines and services that are department-specific.
• May assist with other administrative activities, including office moves for team members and customer satisfaction surveys.

Compromiso con la diversidad & Inclusión:

Novartis se compromete a crear un entorno de trabajo excelente e inclusivo y un equipo diverso que represente a los pacientes y las comunidades a las que servimos.

Requisitos mínimos

• Bachelor degree Finance/Accounting only recent grad
• English (Bilingual) & Spanish
• 2+ years of administrative experience, ability to work independently.
• Ability to administrate several proyects at the same time
• Good communication Skill, ability to speak with the complete organizational structure.

You’ll receive:

A total compensation package that includes a competitive salary, performance bonus, learning platforms, pension plan, major medical expenses, flexible working environment, global employee recognition scheme, flexible benefits, parental leave, collaborative and empowered culture, development opportunities and so much more.

Why Novartis?

236 million lives were touched by Novartis medicines in 2022, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.

We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what’s possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could achieve here at Novartis!

División

Finance

Unidad de Negocio

Global Finance

País

México

Ubicación oficinas

Ciudad de México

Empresa/entidad legal

NOV CORPORATIVO MEX

Área Funcional

Auditoría y Finanzas

Tipo de Puesto

Tiempo completo

Tipo empleo

Fijo

Trabajo por turnos

No

Talento temprano (0-4 años de experiencia)

Si