Numbers Nonprofits Inc Hiring for Administrative Assistant – 30 hours/week, Full benefits, Remote Job at Madison, WI Full Time

We are excited to add a results focused Administrative Assistant to our team! This role is able to work remotely the majority of the time at 30 hours/week and is eligible for full benefits. In this role you will contribute to our mission of helping nonprofits manage money with mission by:

• Managing day-to-day calendar of the CEO including scheduling appointments, outreach to current and prospective clients for calendar coordination and follow up.
• Processing the CEO’s monthly mileage report.
• Processing basic accounting assignments.
• Serving as the point person for internal business matters including business insurance reviews and correspondence and worker’s compensation audits.
• Creating proposals, contract renewals, and contract adjustments.
• Attending and taking notes/action items for the Advisory Board meetings.
• Managing Starting Block location reservations and office supply inventory/restocking.
• Creating offer letters and managing new hire follow up.
• Coordinating IT hardware and set up for new or departing employees.
• Coordinating welcome swag/gift boxes for new hires.
• Setting the onboarding schedules and coordinating with other leaders to ensure an outstanding onboarding experience.
• Securing and tracking car insurance and driver license information.
• Offboarding departing employees as needed.
• Serving as the point person for organizing team social and volunteering opportunities.
• Serving as the point of contact for our benefits broker partner.
• Serving as the point of contact for our HR software partner.
• Working with outsourced HR partners.
• Maintaining Office Tools and serving as a point of contact for questions. Exploring new functionality in Office Tools and software to add efficiency.
• Managing and organizing electronic records.
• Coordinating IT needs with outsourced partner.
• Assisting with client and employee events.
• Assisting with 990-N/State forms.

To be successful in this role, you will need:

• Associates degree in business or a related field is preferred. Experience in lieu of education will be considered.
• 1 – 2 years’ experience in an equivalent position or suitable alternative is required.
• Comfort with multitasking and outstanding organizational skills are required.
• Ability to maintain confidentiality and be professional in both oral and written communication is required.
• Willingness to communicate responsively via various means – phone, email, text, in-person in a timely manner is required.
• Outstanding listening skills including the ability to inquire further to problem solve and anticipated needs is required.
• Professional demeanor and customer service skills are required.
• Self-starter who enjoys taking on a task and figuring out the “how” to get results.
• Ability to work productively in a remote setting is required.
• Intermediate skills in Excel, Word, and Outlook are required.
• Proficiency with Teams and Office Tools is preferred.
• Familiarity with QuickBooks desktop and/or QuickBooks Online is preferred.
• Mandatory attendance at firm’s annual customer appreciation party, typically occurring in late spring/early summer and quarterly advisory meetings is required.

In exchange for your talents, we offer competitive pay, bonus, and benefits (100% coverage of the health and dental employee premium) coupled with a fun, collaborative team. We support one another through weekly Team meetings and continued learning! Check us out at https://numbers4nonprofits.com/To join our team, please send your resume and pay requirements. We look forward to hearing from you!

Job Type: Full-time

Pay: $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Madison, WI 53703: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Outlook Calendar: 1 year (Required)
• Microsoft Word: 1 year (Required)
• Microsoft Teams: 1 year (Required)
• Administrative: 1 year (Preferred)

Language:

• English (Required)

Work Location: Hybrid remote in Madison, WI 53703