NW Recruiting Partners Hiring for Executive Assistant Job at Bothell, WA Full Time

Executive Assistant

Bothell, WA

Our client, a top manufacturing firm is on the search for an Executive Assistant to support the President and CEO. This is an exciting high-level role that will have a hand in financial oversight, office administration, scheduling, official company communications and correspondence, and event planning. This company prides itself on a down to earth and innovative work environment. The ideal candidate is someone who does not shy away from being the “go-to” on a team, is a natural relationship builder, and experienced with working independently and supporting multiple executives in a fast-paced environment.

Executive Assistant Responsibilities:

• Complex calendaring for multiple executives, scheduling a high volume of appointments and meetings.
• Oversee and ensure travel logistics are well planned and managed, prepare itineraries, and reconcile expense reports.
• Responsible for financial oversight on all personal assets, LLCs, and other entities of the CEO and President. Identify and negotiate best rates on all personal lines of insurance for the ownership family. Act as property manager for all family-owned properties.
• Manages all office administration- negotiating contracts with vendors, developing processes, and making things run efficiently and smoothly.
• Prepare, review and proofread correspondence, documents, and reports on behalf of the Executive Team.
• Provide necessary documentation, background information, and research needed to prepare executive team for presentations, scheduled appointments, and conferences.
• Work jointly alongside HR to coordinate employee events, customer events, and creating memorable experiences for the whole company.
• Prepare and distribute relevant materials to Board members in advance of Board of Directors’ Meetings. Take minutes at Board meetings and provide support to Board committee members as needed. Provide agenda, materials, and accommodations for Annual Shareholders’ meeting held off-site.

Executive Assistant Qualifications:

• 4+ years of experience supporting senior level executives.
• Excellent grammar, spelling, composition, and proofreading skills.
• Strong communication skills, including the ability to use tact and diplomacy in handling confidential and sensitive information.
• Analytical skills and comfort working with numbers and handling light accounting tasks.
• Attention to detail, thoroughness, and excellent organization and filing skills required.
• Ability to manage multiple priorities and respond to changing needs and requests.
• Confidence and ability to work independently with little or no direction.
• Excellent computer skills, familiarity with Microsoft Office, and Apple/Mac systems. Knowledge of QuickBooks a plus.
• Bachelor’s degree preferred.
• Experience coordinating international travel preferred.

Job Type: Full-time

Pay: $70,000.00 – $100,000.00 per year

Schedule:

• Monday to Friday

Work Location: One location