NZ Ministry of Education Hiring for Executive Assistant Job at Wellington Full Time

Executive Assistant to the Hautū/ Deputy Secretary – Te Pūna Rangatōpū/ Corporate

• Permanent, Wellington-based
• Key support role for senior leader
• Support the important mahi our ministry does for Aotearoa

Help shape the future of Education

He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga

We work to shape an education system that delivers equitable and excellent outcomes

At Te Tāhuhu o te Mātauranga | Ministry of Education, we work to provide services and support nationally, regionally and locally to the education sector, and in some cases, directly to ākonga and whānau.

We shape the policies, settings and performance of the education system for early learning, schooling and tertiary.

We are making significant changes to how we deliver our purpose

So that we:

• Taking practical action to give effect to te Tiriti o Waitangi
• Giving priority to regional and local voice.
• Delivering greater responsiveness, accessibility and integrated services and support.
• Improving feedback loops and information flows.

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for every child, young person and adult student in our education system.

Mō tēnei tūranga | About the role

Reporting to the Director of the Office of the Deputy Secretary, you will provide high-quality, proactive and efficient executive support to the Hautū/Deputy Secretary. This is a busy and diverse role – you will never have two days that are the same. You will take on the role with enthusiasm and your organisation and planning skills will be second to none. Your calm and professional demeanour will shine through at all times, even when things are extremely busy.

You will be experienced at understanding and meeting the needs of the Hautū/Deputy Secretary, and will bring your extraordinary relationship skills to connect with those around you. You will display exemplary initiative, tact, confidentiality and judgement.

If you nurture good working relationships with a wide range of people, enjoy being a representative of the Hautū/Deputy Secretary you support, have exceptional customer service, then this diverse and engaging role is for you.

Mōhou ake | About you

You will be an experienced Executive Assistant, preferably to senior levels in the public service. You will be friendly, approachable, calm under pressure, efficient, proactive and have excellent judgement. You will thrive under pressure, with exceptional ability to prioritise the most urgent of tasks and advanced planning and organisational skills.

You will be experienced working with a wide range of customers and stakeholders and will have exceptional relationship management skills. You will work effectively as part of the wider Hautū/Deputy Secretary team to deliver seamless and proactive service to the Hautū/Deputy Secretary.

You will have:

• Proven skill at managing a complex diary effectively
• Strong time management and organisational skills
• Personal resilience and ability to work well under pressure
• Positive “Can do attitude”
• Great communication skills
• A desire to learn
• A collaborative team approaches
• Attention to detail
• Intermediate to advanced Microsoft Suite skills, including high degree of proficiency in Outlook and Microsoft Teams
• The ability to understand and apply the principles of Te Tiriti o Waitangi and tangatawhenuatanga.

About our group and team

We deliver well-connected, efficient and effective corporate services that enable our people to do their best work every day.

The essential services, support, tools and resources we provide help make the Ministry a great place to work.

We are part of an organisation that values its staff and provides opportunity for personal development.

Our teams around the country work closely with the Early Childhood and Schooling sectors, providers, and communities to provide support, expertise and resources to help children and young people reach their full potential.

Kua rite koe mō tēnei mahi? | Are you ready to make a difference?

We need to reflect the diverse communities we serve, so we welcome applications from individuals of all backgrounds, orientations, and identities. As an organisation, we are committed to building racial equity and excellence in the education sector.

We want to provide flexible working environments where everyone feels relevant, valued and supported.

For more information on the role, please take a look at the job description. For additional information on the changes Te Tāhuhu are embarking on, please visit our careers centre. If this opportunity interests you, please submit your cover letter and resume by using the ‘apply’ button.

In your cover letter we’d like to know:

• about you, your values, your whakapapa
• your interest and motivations for this role
• the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation.

The Ministry encourages all employees to be fully vaccinated although currently this is a voluntary requirement. There is no requirement to show evidence of your vaccine status as this role is not covered by the Public Health (Vaccinations) Order.

For further information, please contact Veranay Samuels at [email protected]

Applications close at midnight on ­­­­­­­­­­­­­­Monday, 18th July 2022