Octa Project Management Looking for Personal Assistant to Directors at Wellington, Wellington Region, New Zealand Full Time

Company Description

Octa Associates is a project management firm with over 50 years of experience in providing professional project management services for businesses across a wide range of sectors such as commercial, public, industrial, environmental, healthcare, utility, and technology. We have a proven track record of delivering successful projects, thanks to our team’s expertise and comprehensive portfolio of project delivery across the public and private sectors.

Role Description

This is a part-time on-site role for a Personal Assistant to Director. The successful candidate will be responsible for executive administrative assistance, diary management, clerical skills, administrative assistance.

Here are just a few of the things that make Octa Associates Ltd a great place to work:

• We have a relaxed and friendly work environment.
• We encourage our employees to be creative and innovative.
• We offer a variety of perks and benefits, including flexible work hours, competitive salaries, and professional development opportunities.
• We’re committed to diversity and inclusion.
• This role is 20 – 40 hours (3–5-day work week, or school hours possible).

Responsibilities

You’ll be assisting and supporting the Directors: Ensure the directors days operate smoothly, efficiently, and effectively, including:

• manging their diary, email, and travel bookings.
• Prepare meetings, take minutes, and complete correspondence accordingly.
• Prepare board papers, tenders, reports, documents, and presentations.
• Handle confidential matters and information.
• Assist in preparing marketing documentation. 
• Provide additional support to the Wellington Office and other Admin Staff. 

Qualifications

What you need to succeed:

• At least 2 years of experience in an office environment and/or PA/EA experience is an advantage.
• Relevant tertiary qualification an advantage.
• Positive manner and work attitude.
• Ability to use initiative and work independently.
• Proficient with Microsoft Office. Experience with macros and systems like Viewpoint, SharePoint, Workflowmax/Xero would be a plus.
• Excellent written and verbal communication skills. Te Reo speaking an advantage.
• The ability to multi-task and work under pressure, work independently or as part of a team.
• A high degree of personal initiative, discretion, and presentation.
• An organised, methodical approach to your work with attention to detail.
• Willingness to learn and take on new responsibilities.