Ogilvie Mountain Holdings Hiring for Office Administrator Job at Hope Full Time

Ogilvie Mountain Holdings is a Pipeline maintenance and construction company that does work throughout BC. We have offices in Hope, Kamloops, and Vancouver. We are currently looking for a full time office administrator to work out of our Hope office.

The Site Administrator is responsible for a variety of duties, including the prompt and accurate entry of project data including labour, equipment, safety, and materials into a custom costing/billing database as well as swift coordination of all logistics relating to crew members.

Ideal candidates must have strong attention to detail, organization, and time management skills.

Responsibilities:

Daily time entry of Labour and equipment resources being utilized on projects
Manage requisition, PO, equipment, etc. logs as required
Coding invoices, entering invoices and various other administrative/accounting related tasks.
Assist with on-boarding of all personnel for turnaround (HR/payroll forms and HSE orientations and safety tickets)
General filing and document control procedures throughout all phases of the project
Organize and set up training at site-level; coordinate with the Office on any upcoming training requirements
Create and maintain site access (i.e., vehicle passes, visitor passes, orientations)
Coordinate HSE support documentation as required
Book travel and accommodations for employees and processing related expenses
Maintain and ensure accuracy of required reports
Timely documentation follow-up, scanning, copying & filing
Perform other duties as required or assigned.

Qualifications:

2+ years relevant experience as a site administrator
Great verbal and written communicator – excellent phone manner, comfortable talking on the phone for long periods of time and handling a professional relationship with internal and external clients
Multitasking and organizational skills a necessity
Microsoft Office Tools – proficient with MS Word, excel, formulas, pivot tables, macros would be considered an asset
Adaptability to changing demands
Previous administrative experience in the Construction industry
Payroll experience and qualifications an asset
Accounting experience and qualifications an asset
Physical Demands: Position may require employee to frequently work at a computer station, stand, walk, twist, bend, reach and kneel.

Compensation: The company offers great benefits, ongoing training, growth opportunities, and a culture built on determination, teamwork, and integrity.

Reference ID: Office Admin Hope BC

Application deadline: 2021-10-22

Expected start date: 2021-11-01

Job Types: Full-time, Permanent

Salary: $30.00-$40.00 per hour

Additional pay:

• Bonus pay
• Overtime pay

Benefits:

• Casual dress
• Commuter benefits
• Company events
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• RRSP match
• Vision care

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Overtime

Experience:

• administrative assistant: 2 years (preferred)
• receptionist: 2 years (preferred)

Work remotely:

• No