O’Leary-Guth Law Office, SC Hiring for Personal Assistant/Receptionist/Nanny Job at Mequon, WI Full Time

Personal Assistant/Legal Assistant
About us

I am adding a personal assistant to my team. I am an incredibly busy 39 year old woman who owns an even busier Mequon area estate planning law firm, O’Leary-Guth Law Office, S.C. We are a leading Ozaukee county law firm specializing in trusts, estates, tax and business. We have an incredible work environment and a fun team. We were the 2022 Business of the Year named by the Mequon-Thiensville Chamber of Commerce.

I need someone who enjoys a fast-pace lifestyle that can keep up with the demands of my schedule. You will help with things like managing my calendar and scheduling, managing my tasklist and e-mail inbox, help track my billable time, client communications, simple letter writing, etc. I have six assistants already that help me with this, but due to work load I am looking to add another assistant. You would help make sure I stay on schedule, organized, and help me balance both my business and personal obligations, since there is much overlap in these areas when you own a growing business. For example, I am the President of the Thiensville-Mequon Rotary Club and the treasurer of a dog rescue, so I sometimes need help with those types of responsibilities.

I am also a mother to 4 and 7 year old girls and a 10 month old schnoodle puppy. We have a nanny, but sometimes we need help with shift change babysitting coverage or transportation for our kids between events, etc. My husband is also an attorney at my law firm, and sometimes we both have meetings at the same time or scheduling conflicts so I need to always have back up assistants ready to go if a need arises with my children’s schedules.

You would be based in our corporate office (we just moved to a beautiful large new office in Mequon later this year to accommodate our growing team), but I may also need help at my home with my children or other personal obligations from time to time. At the office I also need help with front desk receptionist coverage and answering phones, so a peppy personality and cheery disposition is essential. Our clients love our admin team because everyone is so helpful and friendly. You would have the best co-workers.

The ideal candidate would be very flexible, happy to help with whatever needs to be done, good at multi-tasking, outgoing, professional and love kids/dogs. A college degree is required since it demonstrates communication skills, writing skills, etc.

Please submit a resume and cover letter to help me learn about your goals and why you think the position is a good fit for you.

Job Type: Full-time

Pay: $35,000.00 – $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

COVID-19 considerations:
Vaccination policy implemented.

Ability to commute/relocate:

• Mequon, WI 53092: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Did you upload a cover letter? This is MANDATORY. Do not bother to apply if you aren’t willing to put the effort into demonstrating your communication skills, writing skills and personal interest in a cover letter.
• Did you provide a link to your LinkedIn profile if available? Please do so.

Education:

• Bachelor’s (Required)

Work Location: One location