One River CPAs Hiring for Administrative Assistant/Receptionist at Oakland, ME Full Time

ABOUT ONE RIVER CPAS:

With over 30 years in business and locations in Oakland, Augusta, and Bath, our CPA firm offers income tax preparation services, small business consulting, on-site QuickBooks training, audits for non-profit organizations, and business bookkeeping services. We work with people and businesses across Maine. We have clients across dozens of industries some of which include: healthcare and dentistry, construction, non-profits, manufacturing, timber, fishing, and cannabis as well as countless other businesses and individuals. Our Tax, Audit, and Consulting divisions allow our clients to breathe easy knowing that their work is being handled by qualified professionals.

One River CPAs is different because we take the time to be different. We take every opportunity to get to know the people and communities we serve. We pride ourselves on our community involvement and hands-on approach with our clients. Our firm strives to create positive culture that promotes employee growth and understands the need to always put family first. We are open to remote work as needed/wanted, flexible schedules and generous time off including the option to take Friday’s off in the summer months. Prior to COVID 19 we upgraded our technology to allow our staff the flexibility to work from home as needed.

We believe that it is always time to break new ground and reach beyond our own four walls. The days of simply following the same pathway are behind us as we continue to branch off and grow as a firm. One River CPAs’ identity reflects resiliency, dependability, and the ever-changing environment of our business.

JOB SUMMARY:

One River Administrative Assistant performs a variety of administrative and clerical tasks including word processing, copying, filing and related tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and clients as well as assisting in daily office needs and managing company’s general administrative activities. Our Administrative team must be adept at handling a variety of tasks in order to ensure that all interactions between the organization and clients are positive and productive. They consistently provide polite and professional assistance via phone, mail, and e-mail and are generally a helpful and positive presence in the workplace.

One River CPAs is looking for an individual with excellent interpersonal, verbal, and written communication skills. Advanced ability to operate a variety of office equipment including computer (and related software), photocopier, fax, multi-line telephone system and calculator required. The ideal employee would be self-directed, organized, motivated, and have an attention to detail as well as an ability to multitask. Strong computer proficiency is needed especially with programs within Microsoft Office including Word, Excel, and Outlook. Candidates must:

• Be eligible for work in the United States and must have reliable transportation.
• Have a high School diploma or equivalent combination of education and experience in a comparable office environment.
• Two-five years of experience in a similar position.

BENEFITS:

• Health Insurance
• Life Insurance
• 401K
• Employer 401K Contribution
• Health Savings Account
• Disability Insurance
• Wellness Spending Reimbursement
• Paid Time Off
• Paid Holidays
• Support toward a charity of your choosing
• Flexibility to work from multiple locations across central and Mid-Coast Maine
• Flexibility to work remotely

ESSENTIAL DUTIES/RESPONSIBILITIES:

The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:

• Greets clients and guests in a cheerful, professional and hospitable manner immediately upon their arrival, offering them amenities such as restroom, coat closet and/or beverage as appropriate.
• Prepares and proofreads correspondence, reports, financial statements and other documents accurately and in a timely fashion.
• Maintains computer files of all correspondence, client material, and other necessary files to ensure continuity in daily operations.
• Processes corporate and individual tax returns, financial statements, and other client material with accuracy and expediency.
• Assumes responsibility for internal mail distribution and timely processing of outgoing mail including stamping, bundling and delivery to post office; processes special delivery items as needed.
• Files all correspondence and client material accurately, maintaining files for efficiency and confidentiality.
• Accepts all forms of payment to include online credit card processing.
• Enters data for integrated computer applications.
• Reviews forms file weekly to ensure that all forms and checklists are available and properly dated; makes copies as needed.
• Records, types and distributes staff meeting minutes and other memoranda. * Provides telephone support as needed.
• Contacts clients to obtain signed paperwork, return paperwork, and collect payments.
• Interacts harmoniously and effectively with others, focusing upon the attainment of firm goals and objectives through a commitment to teamwork.
• Familiarity and conformation to company standards and expectations as expressed in the Employee Handbook.
• Performs other related tasks, as requested.

Job Type: Full-time

Pay: $18.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Oakland, ME 04963: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location