OpenTable Looking for Office Manager, Workplace Experience (Mexico City Office) at Ciudad de México, México Full Time

With millions of diners, tens of thousands of restaurants, and 23+ years of experience, OpenTable, part of Booking Holdings, Inc. (NASDAQ: BKNG), is an industry leader with a unique insight into the world of hospitality. We champion restaurants, bars, wineries, and other venues around the world, helping them attract guests, manage capacity, improve operations and maximize revenue.

Every employee at OpenTable has a tangible impact on what we do and how we do it. You’ll also be part of a global network that includes OpenTable and KAYAK’s portfolio of travel brands including Swoodoo, checkfelix, momondo, Cheapflights, Mundi and HotelsCombined.

Hospitality is all about taking care of others, and it defines our culture. You’ll work in a welcoming and inclusive environment, and get the benefits, flexibility, and support you need to succeed.

The Office Manager is responsible for creating a world-class in-office experience for employees to focus on their roles and make connections. The face of office operations and a critical partner in delivering our Work From (almost) Anywhere philosophy and in-office approach.

In This Role, You Will

• Manage ongoing office operations, creating an inclusive environment for all OpenTable and KAYAK employees and visitors
• Champion our Core Values and act as a beacon of our company culture
• Deliver light support for other offices that do not have an Office Manager
• Collaborate and participate across the global Office Manager network
• Plan, coordinate, execute and lead all aspects of office-initiated events including decorations, setup, and breakdown
• Facilitate localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.)
• Partner with IT for AV needs in the offices and for events
• Maintain office calendar and Wiki page
• Assist visitors in coordinating plans, including accommodation and transportation
• Partner with Office Lead and Social Committee to manage office budget related to events, supplies, and catering
• Oversight and ordering of office supplies, shipping and mail distribution
• Manage onsite food and beverage catering including snacks and lunches
• Assist local office leadership with ad hoc administrative tasks
• Partner with P&C, IT, and TA to onboard/offboard employees with appropriate office access and manage seat allocation
• Responsible for vendor management related to the office, including existing contracts and developing new relationships
• Partner with Real Estate on facilities and office footprint operations, including (but not limited to):
• Local contact and relationship building with landlord
• Implementation and upkeep of safety procedures and physical security protocols (e.g. safety teams, first aid, paperwork audits, etc.)
• Office contracts and onsite needs
• Office moves and refurbishments
• Managing facility headcount
• Maintain upkeep of office functionality (e.g. repairs, furniture, power, lights, pantry equipment, etc.)

Please Apply If

• Passion for people – desire to create a world-class experience
• Collaborative Teammate
• Forward thinker, anticipating the needs of others
• Strong interpersonal skills; fun, professional, friendly demeanor; desire to assist others and face challenges head on
• Proactive – Quick on your feet and an excellent multi-tasker
• Strong time management, set priorities and meet timelines
• Strong organizational skills with great attention to detail
• Ability to balance multiple detailed tasks simultaneously and independently, and the ability to adapt to changing roles and priorities
• Flexible, positive, upbeat attitude
• Proficiency with Google apps and Microsoft
• 3+ years of office management experience or similar
• Experience in office moves and build outs

Benefits

• OpenTable provides Mexican Social Security (IMSS)
• Christmas Bonus – 30 days
• Paid Time Off – 20 days a year
• Vacation Premium – 25%
• Parental leave
• Bereavement Leave – 3 days
• Marriage leave – 3 days
• Bonuses
• Dental Insurance & Life Insurance
• Major Medical Insurance

Diversity, Equity, and Inclusion

OpenTable aspires to be a workplace that reflects the diverse communities we serve and a culture that is inclusive and welcoming. Hiring people with different backgrounds, experiences, perspectives, and ideas is critical to innovation and to how we deliver great experiences for our users and our partners. Representation matters.

We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job responsibilities, and to receive other benefits and privileges of employment. Please contact us to request accommodation.