Oranga Tamariki—Ministry for Children Looking for Executive Assistant at Palmerston North, Wanganui-Manawatu, New Zealand Full Time

• Fixed Term Role till April 2024
• Hamilton/Palmerston North/Remote Location

Oranga Tamariki are looking for a highly motivated, capable and organised Executive Assistant with experience providing professional support to Senior Leaders.

Mō te tūnga | About the role

The purpose of the Executive Assistant role is to provide a high quality and efficient service to the Regional Manager Youth Justice, and to work with other Executive Assistants and Leaders across the wider leadership team. This is achieved by proactively coordinating, supporting, and facilitating the seamless delivery of activity within the team. You will also be asked to assist with activities that involve our services, as well as other community organisations and stakeholders.

This dynamic team leads a busy and diverse work programme aimed at strengthening the way we care for tamariki and rangatahi with complex support needs. Our practice based on the experiences of tamariki, whānau and kaimahi and is working in a partner inclusive approach.

Core responsibilities include:

• Excellent organizational and communication skills
• Strong stakeholder management experience
• Email and diary management
• Meeting management, organizing events, booking travel and accommodation
• Manage finance and invoice processing
• Pro-actively manage and identify priorities and risks
• Briefing the DCE on important undertakings from the wider business group
• Formulating briefing emails to the Service Delivery Teams
• Act as a key point of contact and trusted team member

Ngā pūmanawatanga ōu | What you will bring

You will be a professional, and have excellent communication skills both verbally and written, with a proven track record in delivering a high quality service and output at a senior level.

Ideally you will also:

• Be highly organized, with the ability to manage multiple items while maintaining high level of attention to detail
• Have the ability to act as gatekeeper and to effectively manage or escalate relevant information to senior leaders as needed
• Have a high level of integrity, professionalism, and discretion
• Bring excellent IT skills including but not limited to Microsoft Office suite
• Thrive in working in a matrix environment that requires a high level of discretion, sensitivity, and interpersonal interaction
• Bring an understanding and appreciation of cross-cultural issues and concerns and knowledge of tikanga Māori, and Pasifika.

Nōu te rourou | What’s in it for you

Oranga Tamariki offer an impartial remuneration package, that offers progression annually for experience through tenure. We offer a vibrant and supportive team, flexible work options and a genuine commitment to your wellbeing.

We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. This is your opportunity to apply your skills and experience to the wellbeing of tamariki and rangatahi.

To see all the benefits of working for Oranga Tamariki, please visit

Me pēhea te tuku tono | How to Apply

Apply online with your CV and Cover Letter. If you are an Oranga Tamariki employee already, please ensure you register or login using your work email address.

If you have any questions about the role or remuneration at Oranga Tamariki, please contact

Applications Close – 27 th August 2023