Origin Materials Hiring for Executive Assistant – Remote Job at Remote Full Time

About the Company

Headquartered in West Sacramento, Origin Materials is the world’s leading carbon negative materials company. Origin’s mission is to enable the world’s transition to sustainable materials. Over the past 10 years, Origin has developed a platform for turning the carbon found in non-food biomass into useful materials, while capturing carbon in the process. Origin’s patented drop-in core technology, economics and carbon impact have been validated by trusted third parties and are supported by a growing list of major global customers and investors. Origin’s first plant is expected to be operational in 2022 with a second, full-scale commercial plant expected to be operational by 2025 and plans for additional expansion over the next decade. For more information, visit www.originmaterials.com.

Origin Materials believes in protecting its employees and the community and, as such, requires employees who come on site to be vaccinated against COVID-19. Origin provides reasonable accommodations in accordance with applicable federal, state, and local laws.

Our People

We believe that diversity and inclusion among our teammates is critical to our success and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. When you take a job at Origin, you do more than switch companies or advance your career. You become part of the Origin community: an inclusive group of hardworking, uniquely talented people who drive innovation.

Benefits and Perks

You will work with great people. You will be joining a close-knit group of A+ players who like to hustle, create, and work hard because we believe in Origin’s mission: to enable the world’s transition to sustainable materials.

You will make a difference. We’re working on big things, so every person has the opportunity to make an impact.

You will grow. There are endless opportunities at Origin to learn and improve. You’ll be surrounded by great minds and presented with big challenges. And you and your teammates will push one another to overcome those challenges.

You will enjoy excellent benefits. We offer a wide range of insurance including Medical and Dental, Vision, Disability, and Life, as well as a 401k, EAP, and generous leave.

You will have flexibility. We don’t believe in one size fits all when it comes to work location and schedule. We care about safety and efficiency so work where and when you are at your best. Also, we recognize our team works hard so we want you to take time off when you need it. That’s why we have a flexible time off policy.

About the Position

The primary role of the Executive Assistant is to support the CCO in communicating (internal and external), optimizing their time efficiency (for example, priorities, diary and appointments) and orchestrating the many facets of the their day-to-day activities including travel and meeting minutes.

The role of the CCO is intimately mixed with that of the remainder of the Commercial Transactions team and Co-CEO so the secondary aspect of the EA role is to help the wider CT team and Co-CEO coordinate both internally and externally, for example by arranging meetings.

The EA role is focused on increasing the efficiency of the CCO which can also be achieved by assisting the CT team as a whole. Therefore the EA role is concerned with efficiency, accuracy, quality and, above all, discretion

Effective EAs are frequently described as personable, accessible and efficient. The CT team EA will report to the Director of Business Development.

You will be responsible for:

Time Management of the CCO
The role helps to ensure the maximum time-efficiency of the CCO. A close relationship with CCO develops a thorough understanding of their priorities, preferences and methods of working. This enables the EA to anticipate and orchestrate the daily activities of the CCO to maximum efficiency by optimizing diaries, scheduling meetings, organizing travel and many other aspects.

Communication
When directed, the EA represents the CCO, and often then Co-CEO, both internally and externally. Whether dealing directly with colleagues or 3rd parties, organizing internal or external events, sending or making personal emails and phone calls or writing documents on behalf of the CCO or Co-CEO, the EA is focused on accuracy, professionalism and courtesy.

Information Creation and Organization
The EA creates, manages and stores a lot of business-critical information on behalf of the CCO. Whether by creating reports, taking minutes at meetings, email management, general document management or generating expense reports, the EA is concerned with 1st time accuracy, efficiency, logical organization and best practice.

CT Team Responsibilities
Aside from the CCO, the CT team comprises 4 other members however this is likely to grow in future. It is clear that the function of this role is not as EA to the whole team however the individual in the EA role possesses organizational skills and a unique network of internal and external contacts that can add significant efficiency to the whole CT team and therefore increase time-efficiency of the CCO; examples of this include

• organization of internal and external meetings that are complex or with a large number of attendees
• collation and organization of CT team information (such as databases)
• liaising with 3rd parties such as senior members of customer or supplier organizations

Specific Responsibilities Include:

• Schedule and coordinate meetings, conference calls and events with internal and external parties, making all required arrangements
• Calendar management
• Email management
  • Responding on his/her behalf when appropriate
  • Bringing items to his/her attention
• Schedule and manage foreign and domestic travel arrangements
• Submit and reconcile expense reports
• Assistance with document management
• Active time and resource management
• Regularly sits in on meetings, takes notes and synthesizes information
• Completes various writing projects for executive
• Project participation/management
• Organizing internal and external onsite visits
• Flexible hours as dictated by the needs of business for projects and meetings.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

About You

You:

• Have a professional demeanor
• Are personable
• Keep confidence in personal communication
• Are highly organized and efficient
• Are IT literate (including Word, Excel, GMail, Google Calendar and other collaborative platforms that may include Zoom, Teams, Quip, Box and others)
• Have excellent spoken and written English (other languages may be beneficial)

Location:

• Either Sacramento HQ or remotely in the USA
• Location must ensure that EA can operate efficiently in all US time zones

Your Experience:

Have to Have it:

• 2-4 years in related role