Ottawa Carleton District School Board Looking for Administrative Assistant at Nepean, ON Full Time

The Administrative Assistant provides confidential and professional administrative support to the Superintendent of Instruction (who is a member of the district’s senior management team).

The Assistant undertakes a broad range of administrative activities to ensure the effective day to day operations of the office, including coordinating work flow, providing updates on all current and emerging issues of importance; maintaining schedules and calendaring system; gathering data from various sources, preparing correspondence, reports and agendas; coordinating meetings and taking minutes; communicating with a variety of contacts, both internal and external on a daily basis; and performs other administrative functions.

Candidate Profile:

• Community college diploma in Executive Office Administration, and 5 to 6 years related experience in progressively responsible administrative positions. (An equivalent combination of experience and education may also be considered).
• Familiarity with the school district’s organizational structure, programs, policies and procedures.
• Confident and creative problem solver, able to triage and redirect requests as appropriate, and provide solutions.
• Client service oriented professional, who works effectively both alone and as part of a team.
• Demonstrates advanced interpersonal and communication skills, both verbally and in writing, with diverse internal and external audiences.
• Excellent written skills for drafting correspondence, memos and reports.
• Tact, diplomacy and discretion in handling delicate and highly confidential matters.
• Advanced proficiency in software applications, including Google and MS Office applications.
• Excellent listening skills, and demonstrates empathy, judgement, initiative, responsibility and common sense.
• Highly organized and ensures timely completion of multiple tasks and priorities.
• Working knowledge of the Education Act, various regulations, collective agreements, and of the Ontario public education system in general, would be an asset.

​The Ottawa-Carleton District School is committed to building diverse, equitable, inclusive, and accessible working environments and is committed to achieving equity for all students and staff.

We welcome those who would contribute to the further diversification of staff, including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.

Job Types: Full-time, Permanent

Salary: $51,900.00-$66,941.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday