Paladin Security Looking for Office and People and Culture Administrator at Red Deer, AB Full Time

The Office and People and Culture (HR) Administrator is the first point of interaction with clients and employees. They will be responsible for the office administration and People and Culture (HR) support for Paladin Security’s Southern Alberta operations, located out of Lethbridge, Alberta. This is a hands-on role that will require an individual who is a self-starter with a propensity to detail and a proven track record of working in a team dynamic environment while delivering exceptional customer service to both clients and staff. This role with work closely with the Team Lead, People and Culture in Calgary and the Director, People and Culture to ensure that we are following best practices to provide the utmost service possible to our greatest resource, our people. Please note, there will not be options to work remotely in this role and has office hours of Monday – Friday, 9:00am – 5:00pm.

Office Functions

Provide front of office support including first point of contact for all individuals coming into the office

Respond to telephone, e-mail and in-person inquiries from employees, clients, business partners, and all other stakeholders in a professional, pleasant and courteous manner.

Ensure visitors follow sign-in procedures

Maintain effective communication, information flow, and rapport between all team members in Lethbridge and Calgary

Administer and manage inbound/outbound mail, including priority post, packages, courier services and accounts payable to our head office

Book maintenance appointments for fleet vehicles

Order office supplies and ensure supply area is stocked and monitored

Provide clerical support as needed including, but not limited to the Executive team, Client Service Managers and the People and Culture team such as filing, coordinating appointments and arranging meetings

Recruitment Functions

Full cycle recruitment including posting jobs on the Paladin website and on external recruitment sites when provided staffing requests

Review each applicant’s eligibility for hire

Screen resumes and determine which candidates will continue to the interviews stage

Administer English proficiency exams to applicants before their interview

Complete application phone screens

Send new hire paperwork and organize onboarding training and orientation

Conduct reference checks

Manage the uniform process and inventory for new and existing staff

Support the People and Culture team during career fairs and open house interview days

Human Resources functions

Responsible for all administrative functions; file management and completion, data entry, immunization records and general inquiries to the department

Ensuring 100% accuracy while uploading electronic files and filing physical copies

Responsible for new employee photo collection and upload, with monthly audits to ensure all employee files have photos

Action compliance alert emails and updates ensuring all stakeholders receive communication and all information is 100% accurately updated

Monitor employee licensing and training, responsible for notifying Client Service Mangers and Portfolio Resource Coordinators of expiries

Manage, administer and track employee purchase orders

Other duties as required

QUALIFICATIONS

Must possess a High School Diploma; Post-secondary education in a related field is an asset

Excellent written and oral skills in English, with the ability to effectively communicate with all levels of management

Strong computer skills; including Word, Excel, PowerPoint and Outlook

Able to work effectively and efficiently in a deadline driven environment

Strong time management, multitasking, problem solving, team work and organizational skills

Must be outgoing, sociable, adaptable, and detail oriented

Must have a strong propensity to detail

Prior experience in Human Resources is considered an assest

Must have prior experience in an adminstrative capacity

All interested applications are encouraged to apply online and address their cover letter and resume to Sapphire Husky.