Paragon Energy Solutions Hiring for Administrative Assistant Job at Fort Worth, TX Full Time

Paragon is seeking a Sales Administrative Assistant to join our team! This role will be responsible for assisting in the registration and preparations for conferences, fielding customer service inquiries, and managing the physical conference booth and marketing collateral.

Responsibilities:

• Answers telephone calls and greets visitors in a professional and timely manner
• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Exhibits polite and professional communication via phone, e-mail, and mail
• Maintains marketing swag by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies as directed
• Performs general clerical duties, generates, and distributes professional correspondence, memorandum, internal/external mail, and packages
• Coordinates meetings, food, calendars and travel arrangements, processes expense reports and invoices
• Coordinate and manage client visits including food, reservations, visitor information, entertainment, etc.
• Maintains the sales conference calendar
• Arrange and manage the shipment of materials, conference booths, swag, etc.
• Support inside sales with customer service requests and follow up activities
• Support the Chief Marketing Officer and VP, HR as required
• Additional duties as assigned by management

Requirements:

• High school diploma or equivalent education required
• 3 years of administrative assistant experience required
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, martial status, pregnancy, genetic information, or other legally protected status.