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Paramount Hiring for Executive Assistant, Global Travel Job at New York, NY Full Time
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Paramount Global (NASDAQ: PARA, PARAA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount’s portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry’s most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.
Overview & Responsibilities
Paramount is looking for an Executive Assistant to join the Global Travel Strategies and Operations Department!
Review high volume of time sensitive emails; file, flag and prioritize accordingly
Accommodate and prioritize internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communications
Maintain cohesive project filing system including maintenance of shared drives
Monitor, respond to and distribute incoming communications in a timely manner
Manage content and flow of information to senior executives and within department
Coordinate complex schedule and calendar
Handle all incoming and outgoing calls and keep log of calls
Liaise with C-Level office staff to assist with executive travel and concerns as they arise; flag urgent requests and ensure responses in a timely manner
Organize departmental assignments from SVP, ensure follow up and timelines are met
Provide high level administrative support, including drafting and editing e-mails and preparing communications and presentations on the executive’s behalf
Coordinate and book business travel for SVP
Reconcile and submit expenses monthly
Update extensive vendor contact database
Handle office operations: review staff calendars (appointments and PTO), order office supplies
Liaise with building services and IT support as needed
Producing financial reports and analytics
Overview & Responsibilities
Paramount is looking for an Executive Assistant to join the Global Travel Strategies and Operations Department!
Review high volume of time sensitive emails; file, flag and prioritize accordingly
Accommodate and prioritize internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communications
Maintain cohesive project filing system including maintenance of shared drives
Monitor, respond to and distribute incoming communications in a timely manner
Manage content and flow of information to senior executives and within department
Coordinate complex schedule and calendar
Handle all incoming and outgoing calls and keep log of calls
Liaise with C-Level office staff to assist with executive travel and concerns as they arise; flag urgent requests and ensure responses in a timely manner
Organize departmental assignments from SVP, ensure follow up and timelines are met
Provide high level administrative support, including drafting and editing e-mails and preparing communications and presentations on the executive’s behalf
Coordinate and book business travel for SVP
Reconcile and submit expenses monthly
Update extensive vendor contact database
Handle office operations: review staff calendars (appointments and PTO), order office supplies
Liaise with building services and IT support as needed
Producing financial reports and analytics
Basic Qualifications
Assosciates or Bachelors Degree preferred.
5 + years of experience providing support at the executive level; travel industry experience is highly desirable
Exemplary computer skills and in-depth knowledge of relevant software such as MS Office Suite (Excel, Word and PowerPoint) Additional Qualifications
Knowledge of standard office administrative practices
Ability to multi-task in a high volume, fast-paced work environment and prioritize tasks
Excellent communication skills, both written and oral; ability to interface with C-level execs and vendors
Problem solving skills; keen judgment and decision-making ability; sense of urgency
Proactive nature-can anticipate needs of SVP
Ability to be discrete and handle confidential information
Exacting attention to detail and accuracy
Flexibility in tasks, hours worked (expected OT on short notice) and ability to come into the office and/or work from home as needed
Paramount is an equal opportunity employer (EOE) including disability/vet.
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [email protected]. Only messages left for this purpose will be returned.
