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Paramount Pictures Hiring for Executive Assistant II Job at Los Angeles, CA Full Time
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Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather , Chinatown, Forrest Gump and Titanic ; and blockbuster franchises such as Star Trek, Transformers , Mission: Impossible and Sonic the Hedgehog . Recent, innovative, break-out films such as The Wolf of Wall Street , Arrival , Rocketman , and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.
Brief Summary
This position is responsible for providing administrative support to the Executive Director of International Digital Marketing.
Primary Duties & Responsibilities
Maintains & circulates agendas for department meetings
Takes departmental minutes & circulate as instructed
Covers departmental phones on a regular basis
Books international & domestic travel for VP & department (as requested)
Maintains and submits expense reports for VP according to PPC policies
Oversees gate passes to ensure visitors are granted access as needed
Creates memorandums and distribution lists as instructed
Updates files for VP
Maintains phone log of incoming & outgoing calls
Orders supplies for department
Coordinates conference room requests & bookings
Schedules, tracks & updates meeting requests for department including video & tele-conferences.
Maintains department contact information and distribute regularly
Maintains department holiday card & gift list database regularly
Maintains vacation requests, as approved by supervisor (to avoid overlap)
Handle contracts, CRFs, NDAs with vendors
Vendor payment processing and PO’s
Routing to marketing services
Update documents with debut and asset information
Create and update presentations and slides
Handle contracts, CRFs, NDAs with vendors
Vendor payment processing and PO’s
Routing assets to marketing services
Update documents with debut and asset information
Create and update presentations and slides
Requirements
Minimum 3 years related experience preferred
Proficient with Word, Excel, and internet software
Excellent written, verbal, and interpersonal skills with the ability to work with staff, other administrators, internal and external customers and senior management
Organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time
Familiar with a variety of industry concepts, practices, and procedures
Brief Summary
This position is responsible for providing administrative support to the Executive Director of International Digital Marketing.
Primary Duties & Responsibilities
Maintains & circulates agendas for department meetings
Takes departmental minutes & circulate as instructed
Covers departmental phones on a regular basis
Books international & domestic travel for VP & department (as requested)
Maintains and submits expense reports for VP according to PPC policies
Oversees gate passes to ensure visitors are granted access as needed
Creates memorandums and distribution lists as instructed
Updates files for VP
Maintains phone log of incoming & outgoing calls
Orders supplies for department
Coordinates conference room requests & bookings
Schedules, tracks & updates meeting requests for department including video & tele-conferences.
Maintains department contact information and distribute regularly
Maintains department holiday card & gift list database regularly
Maintains vacation requests, as approved by supervisor (to avoid overlap)
Handle contracts, CRFs, NDAs with vendors
Vendor payment processing and PO’s
Routing to marketing services
Update documents with debut and asset information
Create and update presentations and slides
Handle contracts, CRFs, NDAs with vendors
Vendor payment processing and PO’s
Routing assets to marketing services
Update documents with debut and asset information
Create and update presentations and slides
Requirements
Minimum 3 years related experience preferred
Proficient with Word, Excel, and internet software
Excellent written, verbal, and interpersonal skills with the ability to work with staff, other administrators, internal and external customers and senior management
Organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time
Familiar with a variety of industry concepts, practices, and procedures
Paramount is an equal opportunity employer (EOE) including disability/vet.
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [email protected]. Only messages left for this purpose will be returned.
