Parkbridge Lifestyle Communities Inc Hiring for Administrative Assistant Job at Cambridge Full Time

Job Description: Administrator

Work location: Antrim Glen, Ontario

The Administrator is responsible for assisting on all aspects of the day to day operations of the entire Antrim Glen property and its tenants.Will communicate on a daily, weekly, monthly basis with the Community Manager on all matters pertinent to the individual communities they will be handling.

What you will be doing:

Essential duties:

• Preparing, administering and monitoring excel spreadsheets for utilities tracking
• Data entry into company database of new leases and rental payments
• Update on payables and receivables on a daily, weekly, monthly basis with the community manager.
• Handling all outgoing and incoming mail, courier packages and Registered Mail as required
• To ensure confidentiality ensure that all private information is filed and locked away on a daily basis by having a clean desk
• Accurately maintain tenant accounts receivable data, rent collection as well as tenant files (Rent Manager, PO system, and any other applicable systems related to the role)
• Collect, deposit and reconcile tenant rents, meters, expense forms, etc.…
• Assist and producing monthly accounting reports for Wasaga Beach head office
• Ensure and enforce all financial transactions are properly recorded and tracked (PO system) by coding of invoices, expense claims and petty cash
• Adhere to the new Fleet Management system
• Procure goods and services according to protocols established by management
• Excellent telephone manner, strong verbal and written communication skills
• Demonstrates a high degree of integrity, diplomacy, discretion and confidentiality
• Maintain and monitor office supply inventory levels and place orders as required

Customer Relations:

• Deliver exceptional customer service
• Build solid brand recognition for the property based on delivery of service
• Ensure safe environment for residents and employees
• Provide ongoing communication with the Community Manager and inform the manager of any and all pertinent activities within the communities on a daily basis
• Responsible for ensuring a professional appearance and attitude at all times

Property Operations:

• Assist in promoting an environment focused on customer experience
• Be a positive role model for staff and lead by example
• Tenant Relations, apprise the community manager of all inquires to the daily operations
• Accept applications to alter from the tenants and pass on to the community manager
• Promote a positive working relationship with all local business partners and stake-holders

Health and Safety:

• Ensure all property activities are conducted in a safe and environmentally responsible manner
• Attend all Health & Safety meetings

Please note that applicants must be able to successfully pass a pre-employment criminal and credit background check.

No phone calls please. Only those candidates who are selected for an interview will be contacted.

Please note that applications for this position may be kept on file for 6 months and may be considered for future opportunities within Parkbridge.

Accommodations for persons with disabilities will be provided, on request, to support candidate participation in all aspects of the recruitment process. To request accommodation, please contact Human Resources.

Who we are:
Community is at the heart of who we are at Parkbridge. Together as a team, we share a passionate belief in building vibrant resort and community destinations.

As a global housing award-winner and Canada’s leading developer and owner-operator of residential land lease communities and resorts, Parkbridge has expertise and a portfolio of properties unparalleled in Canada.

Since 1998 we have expanded from just two properties with a few dedicated employees to more than 100 properties and 1,100 passionate team members across Canada — and counting! With this growth, comes a dynamic and evolving work environment with a unique opportunity for teamwork, personal development and challenge.

We are the people behind the memories. That is why we proudly say with one voice: “I am Parkbridge”.

Job Types: Full-time, Permanent

Salary: $0.00 per hour

COVID-19 considerations:
Parkbridge is taking a leadership stance in protocols relating to the current pandemic. We provide all appropriate PPE, plexiglass shields, and practice proper physical distancing for our staff and our customers

Experience:

• administrative: 5 years (Preferred)
• administrative assistant: 3 years (Preferred)

Location:

• Cambridge, ON (Preferred)