Patelco Credit Union Hiring for Admin Exec Assistant III Job at Dublin, CA Full Time

Overview:

Responsibilities:

• Provide high quality and timely support to two members of the executive leadership team, ensuring all expectations are met.
• Manage and organize complex and demanding calendars by actively responding to meeting requests.
  • Proactively resolve and prioritize conflicts
  • Coordinate with other admins, VPs, and/or team members
  • Coordinate with outside vendors, organizations, and/or consultants
• Keep executive well informed of upcoming commitments and responsibilities, act as a “barometer,” having a sense for the issues taking place in the environment.
• Maintain current department organizational charts, personal and business contacts.
• Coordinate executive travel and complete expense reports
• Manage and coordinate Leadership Team, Management Team, All Team and other functional/department/staff meetings.
  • Coordinate with stakeholders
  • Track agenda items
  • Prepare presentations
  • Take meeting minutes
  • Coordinate with Technology and/or facilities to ensure successful meeting
• Support department projects as directed
  • Will require proficiency in PowerPoint, Excel, and Word
  • Proactively track deliverables, milestones, timelines
  • Create correspondence, reports, memos, charts, tables or presentations
• Prepare Committee meeting packages
  • Coordinate with board liaison for monthly package requirements
  • Assemble Committee packages including Board Committee meetings and provide back up support for assembling Board/or other Committees as requested.
  • Take meeting minutes when required
• Seasonal Projects
  • Department holiday events
  • Company-wide SPEERIT and appreciation days
• Provide back up support for other administrative assistants
  • Provide back up support for the CEO’s phone and visitors
• Uphold and maintain a professional presence in stressful circumstances
• Perform other duties as assigned

Qualifications:

• 8+ years of experience in the capacity of an Executive Assistant
• Impeccable execution of administrative activities, with high attention to detail, organization and process
• Strong verbal and written communication skills
• Ability to analyze information using logic and process to address miscellaneous situations and challenges
• Strong Microsoft Office skills: Excel, PowerPoint, and Outlook
• Proficient in Zoom, Teams, and other meeting platforms
• Adaptability to prioritize long task lists and meet deadlines with little direction in an often highly ambiguous environment
• Strong relationship management skills, ability to build a personal network throughout the company
• Flexibility working independently or partnering with a variety of teams
• Ability to exercise utmost discretion and judgement when working with confidential information and documents
• Demonstrated ability and willingness to continuously acquire new skills and competencies
• Preferred
  • College degree
  • Board software knowledge
• Able to lift up to 25 lbs.
• May be required to work occasional hours outside of normal business hours

Target Pay:

Compensation at Patelco:

We Offer:

• An inspiring career that benefits both you and your community
• Competitive compensation packages with bonus opportunity
• Full Medical/Dental/Vision benefits with minimal eligibility waiting period
• Generous 401(k) with 3% Safe Harbor and 5% employer match
• Discounts on loan products
• Tuition Reimbursement
• Onsite Fitness Center at HQ and rewards for healthy habits
• Close proximity to BART, restaurants and shopping