PCM Artificial Lift Solutions Inc Hiring for Administrative Assistant Job at Bonnyville Full Time

Administrative Assistant – Bonnyville
PCM Europump offers a full range of hydraulic and electric surface equipment, PCP’s and mechanical & repair services for the Oil & Gas Industry.

PCM Artificial Lift Solutions is currently seeking an immediate hire for the position of Administrative Assistant for our Bonnyville, Alberta office.

We are looking for someone who is self-motivated and able to multi-task – wearing multiple “hats” every day, while maintaining a positive, friendly attitude, with the ability to fit in and be a team player with our office and field staff.

Reporting to the Branch Manager in Bonnyville, your main duties will be as follows:

Reception

o Answer phones daily

o Greet customers and assist with any vendor requests/concerns/inquiries

o Order all office supplies and stationary as needed

o Open mail, distribute

o Handle emails and calls for outgoing equipment issues

o Record maintenance for equipment and vehicles within the branch

o Participate in weekly safety meetings with local staff and monthly safety meetings with Safety Manager

o Assist employees with expense forms

o Track and reconcile all visa reporting for local branch

Accounts Payable

o create purchase orders

o order parts as needed from vendors (backup for procurement/purchasing)

o receive packing slips, verify, enter into ERP system

o match and reconcile packing slips to PO’s and scan to head office for invoice entry

Accounts Receivable

o Update part sheets with correct pricing per customer and vendor

o Verify all internal work orders

o Generate sales orders in ERP systems (Sage 50 and Discovery) for engine/skid work, warranty, PC Pump sales, etc

o Prepare all paperwork for customer signing/ approval

o Generate invoices from sales orders. Submit into Open Invoice, Cortex, Jobutraxx (or email per customer request) as required for payment after coding is received, with coordination with head office.

o Send customers statements and follow up on collections of overdue invoices via email, telephone conversations etc. as instructed by Accounting Manager from head office

o Work with management to develop internal costing and tracking reports as required

o Prepare monthly customer invoicing summaries at customer request

Inventory

o Assist in cycle counts, year-end inventory, and spot checks as required by branch and head office

o Track spreadsheets of all warranty work including equipment returned to vendor, returned from customer, etc.

o Prepare monthly warranty tracking, life of equipment, etc as needed

Payroll

o Enter all hourly paid employee timecards onto spreadsheet – biweekly pay schedule – scan/email to head office for processing

o Enter subcontractor invoices for payment including charging back to customer

o Assist with new hire package paperwork as needed with Safety Manager

Other duties as assigned by Branch Manager (Bonnyville) and Accounting Manager (head office – Lloydminster)

PCM Europump offers on-going training opportunities, and an industry leading compensation package, including employer paid health and dental benefits, a matching RRSP plan and a positive, safe work environment.

Diversity and inclusion are an important priority for PCM. We are committed to selection based on merit and encourage the full participation of diversity groups.

If you are a highly motivated worker with the ability to adjust to duties as needed, please send in your resume and a short cover letter with your availability to start.

We thank all candidates for their interest in this position; however, only successful candidates will be contacted for an interview at this time.

Expected start date: 2021-10-04

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
To keep our staff as safe as possible, we have daily temperature checks and COVID-19 checklists in place. Our building is sanitized and visitors are limited at this time.

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 5 years (preferred)
• receptionist: 1 year (preferred)

Work remotely:

• No